About Intellistack
At Intellistack, we’re committed to revolutionizing the way organizations collect information, automate workflows, and create seamless digital experiences.
Founded with the belief that work should be simplified, Intellistack has grown into a leading provider of powerful, no-code productivity solutions that help teams do more with less. Across thousands of organizations worldwide, our tools and platform empower users to quickly build custom forms, automate document generation, capture eSignatures, and streamline data-driven processes—all without needing to write a single line of code.
With intuitive solutions that put power in the hands of everyday users, we make it easier to build, automate, and optimize processes at scale.
Who We Are
At Intellistack, we don’t do status quo. We move fast, think deep, and build what’s next—powered by people, supercharged by AI.
We’re a team of builders: curious, driven, and relentless about solving the real problem. Around here, feedback is fuel, clarity wins, and change is the default setting. If you’re hungry to grow and ready to leave a dent, you’ll fit right in.
Who You Are
You are a proactive, detail-oriented problem-solver who thrives in dynamic environments. You’re comfortable balancing professional and personal tasks, and no job is too big or too small. You’re flexible, warm, organized, and connect easily with people of all ages and positions. Guided by a supportive mindset and a strong customer service orientation, you anticipate needs before they arise and bring order to chaos with ease. You anticipate needs before they arise and bring order to chaos with ease. Above all, you’re motivated by supporting others and helping the CEO focus on what matters most.
What You’ll Do
As Assistant to the CEO, you’ll provide essential support across both professional and personal domains. You’ll work closely with the Chief of Staff and interact directly with the CEO to ensure seamless day-to-day operations. Your work will directly contribute to executive productivity and overall business flow.
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Manage and optimize the CEO’s calendar, including meetings, travel, and appointments across multiple time zones. Prepare detailed travel itineraries and manage last-minute changes and troubleshoot issues during travel.
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Coordinate logistics for internal and external meetings and events, including those connected to CEO’s role as Welsh Government Envoy to the United States.
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Monitor and prioritize incoming emails, calls, and requests. Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
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Proofread and format documents, presentations, and reports. Take detailed meeting notes. Prepare or gather background materials, briefings, and talking points for meetings and events.
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Manage expense reports, invoices, and reimbursements accurately and on time.
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Work closely with the Chief of Staff to support daily operations and keep key priorities on track. Track key initiatives, deadlines, and deliverables to ensure timely execution.
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Provide personal support, including errands, purchases, and planning for both personal and professional events.
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Serve as a trusted point of contact for both household and work-related needs, exercising sound judgment, confidentiality, and professionalism at all times.
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Maintain professionalism, discretion, and excellent judgment in all communications.
What We’re Looking For
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Strong organizational and multitasking abilities
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Excellent communication and discretion
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Flexible availability, this position is both in-office and hybrid
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Experience in using Mac systems, Google Workspace (Docs, Sheets, Decks, Calendar), and Slack for communication and collaboration.
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High level of integrity, professionalism, and emotional intelligence
Bonus Points
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Experience providing high-touch support to an executive in a fast-paced environment
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Background in family support, household management, or hospitality
Why You’ll Love Working Here
We blend flexibility with connection to create a work environment where you can thrive. We offer:
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Flexible PTO that empowers work-life balance
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Health and wellness benefits that support you and your family
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Professional development support, including a learning stipend to help you grow
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An inclusive, authentic community where your voice matters and you can be yourself
We are a hybrid workforce with key hubs in Denver, Fishers (Indiana), Los Angeles, Toronto, and Krakow, Poland. While some roles offer flexibility in location, others may require proximity to one of our hubs. Wherever you’re based, our approach is built on trust, collaboration, and doing what works best for our people and the business.
Salary Range
$70,000–$75,000 (based on skills, experience, and location)
Intellistack is an equal opportunity employer, passionately committed to equitable hiring and boldly dedicated to diversity in our work and teams. We do not discriminate in employment opportunities or practices based on actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth, or related conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniformed service member status, disability, or any other characteristic protected by law.
We strongly encourage individuals from all backgrounds — especially women, people of color (including bilingual and bicultural individuals), LGBTQ+ persons, and people with disabilities — to apply. Even if you don’t meet every single requirement, you might be the right candidate for this or other roles.