Events Coordinator

About Virtualitics

At Virtualitics, we’re on a mission to help the U.S. Government and Defense community achieve true mission readiness with the power of AI. Our AI platform and readiness applications are transforming how teams approach maintenance, sustainment, and operational efficiency – tackling some of the toughest challenges facing our national security today.

We’re a fast-growing company built on over a decade of Caltech research developed in collaboration with NASA’s JPL. You’ll be part of a team that combines deep scientific roots with real-world impact – moving fast, thinking big, and building technology that matters.

Our AI delivers essential insights across key readiness areas: maintenance, materiel storage, workforce planning, and threat analysis, so our customers can make smarter decisions at speed and scale.

If you’re looking for meaningful work, cutting-edge tech, and a culture that values curiosity, collaboration, and purpose – you’ll fit right in.

Proudly recognized as:

SVDG NatSec 100 (2025) 
BuiltIn Best Places to Work in LA (2022, 2023, 2024)
Inc. Best Places to Work (2024)
Globee Golden Bridge Awards (2024)

We’re looking for a motivated Event Coordinator to join our dynamic Go-To-Market (GTM) team and support our growing calendar of events across the Air Force, Navy, Army, and Federal Civilian sectors. This role is perfect for someone who loves keeping projects on track, thrives on deadlines, takes pride in turning complex logistics into seamless event experiences, and is eager to grow in the events and marketing field. In this role, you’ll work closely with the Sr. Event Manager and cross-functional teams to deliver high-impact events that build relationships, strengthen our brand, and drive business growth. You’ll gain hands-on experience managing logistics, coordinating with vendors, and ensuring every event runs seamlessly. If you’re a project management star with a passion for bringing ideas to life, this is the role for you.

What You’ll Do

• Partner with the Sr. Event Manager and GTM team to plan and execute events that support our defense and federal customer engagements.
• Manage event logistics from start to finish – including warehouse management, inventory, shipping, vendor communication, and onsite support.
• Assist with registration, booth management, and promotional materials to ensure a professional and cohesive brand presence.
• Help manage timelines, budgets, and deliverables to keep every event on track and on time.
• Contribute creative ideas and solutions to elevate the attendee experience and streamline execution.
• Support tracking key metrics and help evaluate event success through post-event reporting and feedback.

What You Bring

• Bachelor’s degree in Marketing, Communications, Business, or related field.
• 1–2 years of experience coordinating events, marketing projects, or logistics.
• Excellent organizational skills and the ability to handle multiple projects at once.
• Strong attention to detail and follow-through, with a passion for delivering high-quality work under deadlines.
• Team-oriented, proactive, and comfortable working in a fast-paced, dynamic environment.
• Clear communicator who enjoys working cross-functionally with internal teams and external partners.
• Familiarity with event or marketing tools (Google suite, HubSpot, Salesforce) a plus.
• Preferably based in the Greater Washington, DC area to support East Coast event operations.
• This is a hybrid position – out of our Reston, VA office 
• Interest in government, defense, and technology industries is a strong plus.

Salary range $65,000 – $100,000

What We Offer

You will join a team of driven, curious people who are passionate about building something that truly matters. We are shaping the future of AI for mission readiness and want you to grow right along with us.

You will have real opportunities to make an impact, take ownership of your work, and build your career as part of one of Southern California’s fastest-growing startups.

Here’s what you can expect:

• Competitive pay and meaningful equity, because we believe in sharing success.
• Fully covered health, dental, and vision insurance for you and your dependents.
• Unlimited PTO—we trust you to take the time you need to recharge.

Most importantly, you’ll be part of a company that values you for who you are. We’re committed to building a diverse, inclusive environment where every individual can bring their full self to work, share their ideas freely, and grow to their fullest potential.