Description
The Amazon MGM Studios International Production & Post team seeks a dedicated, self-driven Executive Assistant with strong communication skills to support their single-threaded Director, located in our Culver City office. A successful candidate will have experience with heavy calendar management, travel coordination, event planning, large internal team meetings, leadership meetings, and external meeting coordination. This role requires exceptional planning, time management, and a passion for organization and the content creation process. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. The right candidate will have a strong bias for action and the ability to think strategically, while proactively anticipating needs. A high level of integrity and discretion in handling confidential information, and professionalism dealing with senior executives. Humor, composure, and the ability to foster a fun and positive team environment is a must, along with a strong willingness to learn more about our buisness.
Key job responsibilities
Thoughtfully manage complex calendars and scheduling for teams in multiple locations and time zones
Set up internal and external meetings including conference rooms, AV needs, document distribution, attendance tracking
Coordinate domestic and international travel itineraries with seamless logistics
Track and help drive completion of key deliverables and follow up on action items in a timely manner
Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, and music industry professionals such as labels and artist management
Organize, execute, and assist with team activities (staff meeting agendas, all hands, fireside chats, off-sites, and other team events)
Champion and expand creative team traditions and activities that support a strong team culture. Have fun at work and help others do the same!
Partner closely with the leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization
Management of team space, including moves and reconfigurations
Basic Qualifications
2+ years of professional or military experience
1+ years of working with computers and Microsoft Office products and applications experience
High school or equivalent
Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
Work 40 hours/week, and overtime as required
Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
Are 18 years of age or older
Preferred Qualifications
Experience with end-to-end project management
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.