Job Description
Insight Global is seeking a polished Executive Assistant for a client who is one of the largest executive retained search firms globally, family-owned and proudly homegrown. With over 500 employees worldwide, they specialize in C-suite and executive-level placements across multiple industries. There culture emphasizes work-life balance, long-term growth, and a differentiated, people-first approach. We’re seeking a highly skilled and discreet Executive Assistant to support our newly appointed CEO. This is a critical, high-visibility role requiring a proactive, detail-oriented professional who thrives in a dynamic, fast-paced environment. You’ll serve as a true right hand—balancing both professional and personal support responsibilities.
Key Responsibilities:
• Provide direct administrative support to the CEO, including calendar management across time zones, travel coordination, and meeting preparation.
• Create and revamp PowerPoint presentations from scratch—must be highly proficient and visually savvy.
• Manage a blend of personal and professional tasks (approx. 50/50), including family scheduling, travel bookings, and event planning.
• Attend confidential meetings, take detailed notes, and track KPIs—acting as a chief-of-staff-lite.
• Coordinate internal and global events, including logistics for live events in Chicago and occasional travel.
• Maintain a high level of discretion and confidentiality at all times.
• Be available outside of standard hours as needed for urgent or personal matters.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
• 6+ years of experience supporting senior executives, ideally in professional services or client-facing environments.
• Strong PowerPoint and presentation design skills.
• Proven ability to manage complex calendars and logistics across multiple time zones.
• Comfortable with a hybrid personal/professional support model.
• Loyal, stable work history and desire to be in the role for the long term.
• Excellent communicator with a calm, solutions-oriented mindset.
• Based in CST or EST required; Located in Austin or Chicago a plus. null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.