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AM

ANNA MILAEVA

Remote, On-site · Full-time, Part-time, Contract

Remote

Operations leader with 10+ years across real estate, fintech, and digital health. I build systems, run cross-functional projects, and help teams execute. I use AI to design workflows, automate operations, and coach teams on AI integration.

Technology

Tools and technology

Business operationsprocess designcross-functional coordinationchange managementonboarding systemsremote team operationsAI-augmented workflow designStrategic planningOKRsKPIsagile sprintsprogram managementresource coordinationmulti-team deliveryDaily power user across ClaudeClaude CodeChatGPTPerplexityGammaGrokGeminiAsanaNotionTrelloMiroAirtableSlackGoogle WorkspaceZoomZapierApolloGitHubQuickBooksCRMsMixpanelDataboxLemlistCanvaFigmaMicrosoft Office

Languages

Language proficiency

English - fluentSpanish - fluentRussian - fluentItalian - conversational

Quick Stats

At a glance

Location
Remote
Work
Remote, On-site
Employment
Full-time, Part-time, Contract

Links

Website and social

linkedin.com/in/annamilaeva

Experience

Recent roles and impact

Co-Founder & Lead Coach
FINO: The Future Is Now
Feb 2022 — Present
  • Coach professionals, founders, executives, and teams on communication, decision-making, leadership, and resilience using IFS and transformational coaching.
  • Coached senior leaders at the CDC on conscious leadership, effective communication, conflict resolution, and change management.
  • Volunteer mentor-coach at Nasdaq Entrepreneurial Center, supporting startup founders and leaders across early validation, fundraising, team building, and scaling.
  • Design and facilitate organizational Self-leadership programs, leadership offsites, and group workshops for teams and companies.
Strategic Advisor
Deliqs / Afterglow
Nov 2023 — Jul 2025
  • Served as direct strategic thinking partner to the CEO and co-founder through key decisions, product pivots, and organizational clarity.
  • Collaborated with Harvard Medical School clinical leadership to develop evidence-based therapeutic content, translating clinical frameworks into accessible user experiences.
  • Co-created IFS and ACT therapeutic content, making complex inner work modalities accessible to a broad user base.
  • Advised on product narrative, go-to-market positioning, and investor and partnership messaging.
  • Contributed to user journey architecture, designing engagement flows to sustain client connection and progress between sessions.
Operations Advisor & Senior Project Manager
Nue Life Health
Nov 2021 — Mar 2023
  • Led strategic planning and delivery across Product, Clinical, Operations, and Partnerships. Set up and ran weekly execution rhythms that kept six departments aligned.
  • Designed and implemented company-wide OKRs and KPIs, achieving full leadership adoption. Built dashboards that gave teams clear visibility into priorities and performance.
  • Built the internal project management function from scratch. Drove company-wide Asana adoption across all departments. Hired and managed a team of project managers.
  • Built and executed a partner outreach pipeline of hundreds of targeted contacts, supporting business development.
  • Built the marketing operations function: set up workflows, managed agile sprints, and coordinated campaigns across content, paid, and partnership channels.
  • Coached and developed employees on agile practices, tools adoption, and cross-functional communication. Planned and ran leadership alignment workshops remotely and in person.
Head of Marketing
Coro Global
Jun 2018 — Oct 2021
  • Developed the value proposition, mission, and go-to-market strategy for a new financial product from zero.
  • Acquired 1,500+ early users and built a 6,000+ person waiting list on a tight budget through creative, scrappy execution.
  • Built and managed marketing operations processes and cross-functional delivery routines with product and engineering.
  • Managed PR and digital marketing agencies. Coordinated across founders, tech, product, and compliance teams.
  • Implemented company OKRs and agile processes alongside the founding team. Contributed to investor strategy and product roadmap.
Director of Operations & Chief of Staff
JQ Group LLC
Feb 2011 — Apr 2018
  • Built and managed operational infrastructure for a portfolio of multi-million dollar real estate development projects, overseeing 10+ LLCs and coordinating 20+ vendors simultaneously.
  • Built core operational systems from scratch: payroll, accounting workflows, project management processes, and LLC formation and maintenance.
  • Managed hiring, onboarding, and employee retention. Built a culture of collaboration and accountability across a growing team.
  • Oversaw accounting, tax compliance, HR, and legal coordination. Worked directly with the CEO on strategic projects and communications.
  • Handled all internal and external communications. Managed confidential partnerships, special projects, and high-profile events.

Volunteer Work

Community involvement and impact

President & Founder
Mangoes to Share
Jan 2014 — Dec 2019

Grassroots nonprofit focused on hunger relief, environmental impact, and community building.

Volunteer Mentor-Coach
Nasdaq Entrepreneurial Center
Ongoing

Supporting early-stage founders across fundraising, team building, and scaling. Active mentor in the Milestone Makers program.

Education & Certifications

Formal education and credentials

Florida International University
Master of International Business (MIB)
2013
Florida International University
Bachelor of Arts in International Relations
2011
Internal Family Systems Institute
IFS Level 3 Practitioner
Center for Deep Transformational Coaching
Certified Deep Transformational Coach
Continuing somatic and embodiment practice
300-Hour & 200-Hour Yoga Teacher Training
IFS Level 3 Practitioner
Internal Family Systems Institute
Certified Deep Transformational Coach
Center for Deep Transformational Coaching
300-Hour & 200-Hour Yoga Teacher Training
Continuing somatic and embodiment practice