Description
The Accounts Payable Coordinator is responsible for ensuring that the tasks related to the end-to-end processing of company related expenses and associated payments to vendors are completed in a timely and accurate manner.
Key Responsibilities:
Responsible for entry of Accounts Payable Invoices into two ERP Systems to include accurate posting to the GL.
Responsible for reviewing and processing all employee expense reports.
Primary administrator of credit card programs and expense reporting systems and responsible for corresponding reconciliations.
Responsible for corporate credit card accounts, including processing credit card purchases, reconciling monthly statements, coding and tracking charges, and monitoring the available credit.
Pull bank statements for all foreign and domestic bank accounts and ensure timely and accurate posting of activity.
Prepare payments to vendors in accordance with company specified payment dates; this includes running checks, creating ACH and Wire transactions, processing checks for mail, matching invoices to check stubs, and filing all supporting documents.
Responsible for correspondence with vendors regarding payment requests, aging balances, statements of account, and credit applications.
Tracking and reporting prepayments to vendors.
Assist with Vendor setup and maintain current profiles to include W-9 collection, verify payment information, and distribution of 1099's.
Accurately calculate and record necessary expense accruals.
Assist Finance team with audit support, account reconciliations, and other projects as needed.
Additional Skills & Qualifications
Bachelor's degree preferred; minimum of Associate's degree and 7 years of experience in Corporate Accounting (A/R, A/P)
Team player who proactively seeks to solve problems, gain resolution, and contribute to the overall goals of the organization
Excellent understanding of Accounts Payable in a distribution environment
Possesses a continuous improvement mindset; proactively identifies opportunities to improve processes
High level of attention to detail and accuracy
Ability to take direction and accomplish individual goals
Strong Customer Service and communication skills
Working knowledge of Microsoft Office
Ability to handle a variety of tasks and situations in a calm and effective manner
Excellent organizational skills
Commitment to company values and business ethics
Highest standards of integrity, loyalty, honesty, moral, and ethical values
Pay and Benefits
The pay range for this position is $45000.00 - $60000.00/yr.
Health Insurance (Medical, Dental, Vision)401(k) Retirement Plan with company matchPaid Time Off (PTO) including vacation, sick days, and holidaysLife Insurance and Disability InsuranceEmployee Assistance Program (EAP)Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA)Tuition Reimbursement or Professional Development Support
Workplace Type
This is a fully onsite position in Mason,OH.
Application Deadline
This position is anticipated to close on Jun 13, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.