Accounts Payable Specialist | Clearwater, FL
Job Description
The Accounts Payable Specialist will eventually be responsible for managing all accounts payable functions within the company. This role requires a detail-oriented individual who can handle high-volume vendor invoices and ensure accurate coding to job cost and general ledger accounts.
Responsibilities
Process high-volume vendor invoices and ensure proper coding to job cost and general ledger accounts.
Match purchase orders, delivery receipts, and invoices for accuracy.
Manage weekly check runs, ACH payments, and wire transfers.
Maintain vendor records, including W-9s, insurance certificates, and lien waivers.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Collaborate with project managers and procurement teams to ensure proper invoice approvals.
Assist with month-end closing activities and accruals.
Ensure compliance with internal controls and company policies.
Support audits by providing documentation and responding to inquiries.
Essential Skills
Accounts payable experience preferred.
Proficiency in invoice processing and data entry.
Knowledge of purchase orders.
Proficient in Microsoft Office applications, especially Excel.
Additional Skills & Qualifications
A degree in a related field is preferred but not required.
Familiarity with construction accounting software such as Sage 300, Viewpoint, or Procore is a plus.
Excellent attention to detail and organizational skills.
Ability to work independently and meet deadlines in a fast-paced environment.
Work Environment
The work environment is characterized by a family feel, with a company size of 40 employees.
The team includes the Accounting/HR/Office Manager and the Controller.
The dress code is business casual, with jeans permitted on Fridays.
Working hours are from 8am to 5pm, with a 1-hour lunch break.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Clearwater,FL.
Application Deadline
This position is anticipated to close on Jun 16, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.