Accounts Payable Specialist
Job Description
The Accounts Payable Specialist is responsible for processing non-purchase order invoices in the accounts payable system, ensuring accurate distribution to financial statements, and managing vendor relationships. This role requires proficiency in integrated accounting systems and the ability to verify vendor invoices against purchase orders.
Responsibilities
Process non-purchase order invoices in the accounts payable system.
Review and assign general ledger accounts and cost center numbers for proper financial statement distribution.
Use integrated accounting systems to process invoices against system-generated purchase orders.
Verify vendor invoices against system-generated purchase orders for correct quantity, unit pricing, extension, and goods receipt.
Reconcile vendor accounts by verifying statements and related transactions.
Manage internal and external vendor relationships and address inquiries to ensure timely invoice processing.
Sort and process incoming mail, and scan invoices for distribution to the AP group email address.
Forward e-invoices to the SAP vendor invoice maintenance system or appropriate contact for approval.
Route miscellaneous invoices via Adobe for approval.
Complete a high volume of work within established deadlines.
Perform other duties as required.
Essential Skills
Proficient in processing invoices and accounts payable.
Proficient in Excel.
Knowledge of Accounting ERP systems (SAP or Oracle preferred).
Minimum of 1 year of experience in invoicing.
Additional Skills & Qualifications
High school graduate.
Minimum 1 year of specialized experience in accounts payable preferred.
Familiarity with standard accounting concepts, practices, and procedures.
Ability to organize and prioritize tasks to meet deadlines.
Strong attention to detail.
Good written, phone, and verbal communication skills.
Work Environment
The position requires working in the office 50% of the time (2-3 days per week) in Sterling, VA. You will be part of a small, three-person team in a friendly and collaborative environment. The company manufactures equipment used in the currency counting industry, requiring a badge or escort throughout the secured facility due to credit card chip technology. The culture emphasizes teamwork, flexibility, and mutual support.
Contact Me:
Kaitland Clawson
View my availability here:
https://www.linkedin.com/in/kaitland-clawson-552605154/
Book an appointmentPay and Benefits
The pay range for this position is $24.03 - $28.84/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Dulles,VA.
Application Deadline
This position is anticipated to close on Jun 16, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.