We have an exciting opportunity for an Administrative Assistant 3 with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals.
Responsibilities:
- Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
- Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
- Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
- Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.
- Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
- Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
- On-Site Support: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
- Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.
Skills and Experience:
- 6 plus years of experience as an Administrative Assistant within a high-tech organization.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
- Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
- Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
Compensation:
- Up to $40.01 per hour.
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