The Greenwich, CT office of a global private investment firm is looking for an Adminstrative Assistant to support a few executives. They need a smart, go-getter with 3-5 years of administrative experience. This is a hybrid position with 100% paid for medical benefits.
RESPONSIBILITIES
- Maintenance and management of calendars utilizing Microsoft Outlook;
- Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
- Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
- General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;
- Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
- Distribute daily mail to appropriate team members;
- Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;
- Track team PTO and Sick days;
- Ad-hoc assignments as requested.
QUALIFICATIONS
- Minimum 3 years of senior level admin experience;
- Bachelor's Degree strongly preferred
- Strong organizational skills, attention to detail is crucial
- Proficiency in Word, PowerPoint, and Excel
- Excellent research, writing, and communication skills
- Excellent time management, organizational and interpersonal skills;
- Resourceful, well organized, highly dependable, efficient and detail oriented;
- Hands-on problem solver;
- Must be able to handle confidential information with the appropriate level of discretion;
- Ability to work in a team environment;