Description We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.
Responsibilities:
Manage visitor office requests and coordinate security access, including issuing building security cards.
Handle mail collection, package deliveries, and liaise with vendors such as FedEx.
Perform administrative tasks such as photocopying, scanning, faxing, and filing.
Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.
Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.
Oversee office supply inventory and place orders as needed to ensure proper stock levels.
Coordinate courier services and arrange shredding services for sensitive documents.
Assist employees with office maintenance requests, access card issues, and workspace moves or departures.
Set up and clean up catering events for on-site meetings and internal office gatherings.
Support building repair requests and collaborate on internal/external office events. Requirements - Proven experience in customer service and front office/reception roles.
Background in administrative support, preferably in legal or detail-oriented industries.
Excellent verbal and written communication skills.
Familiarity with office equipment and tools.
Strong organizational abilities with a keen eye for detail.
Capability to build positive relationships with attorneys and detail-oriented staff.
Ability to work independently while contributing effectively in a team environment.
Capacity to lift and move items up to 30 lbs, with occasional travel as needed.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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