Description We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and will involve supporting various administrative functions, including document management and scheduling. The ideal candidate will have strong communication skills, familiarity with office tools, and a proactive approach to handling tasks.
Responsibilities:
Manage and process contracts, including sending documents for signatures through DocuSign and ensuring timely completion.
Activate and update contracts within internal systems efficiently and accurately.
Coordinate and schedule meetings, working closely with executive assistants and other team members.
Proofread and review documents to ensure accuracy and professionalism.
Handle email correspondence and maintain organized records of communications.
Provide general administrative support, including data entry and managing inbound and outbound calls.
Utilize tools such as Microsoft Outlook, Word, Excel, and Adobe to complete daily tasks.
Offer exceptional customer service by responding promptly to inquiries and resolving issues.
Assist with the preparation of presentations and reports using Microsoft PowerPoint. Requirements - At least 1-2 years of experience in an administrative or similar role.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Experience with DocuSign or similar electronic signature tools is preferred.
Strong written and verbal communication skills.
Excellent organizational and time management abilities.
Familiarity with Adobe software and a legal background are advantageous but not required.
Ability to work collaboratively and interact professionally with executives and team members.
High attention to detail and accuracy in completing tasks.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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