Description We are looking for a detail-oriented Administrative & Event Coordinator to join our team on a contract basis in Austin, Texas. In this role, you will provide essential support for planning and executing events, managing logistics, and ensuring smooth administrative operations. This position offers an exciting opportunity to work collaboratively with a dynamic team in a fast-paced environment.
Responsibilities:
Coordinate and manage logistics for both in-person and virtual events, including scheduling, travel arrangements, and meal planning.
Organize attendee registration processes and ensure all necessary materials, such as name tags, handouts, and signage, are prepared and delivered on time.
Maintain detailed event records, timelines, and checklists to ensure all deadlines and objectives are met.
Track attendance, compile participant data, and input information into Salesforce and other CRM tools.
Process and monitor invoices and payments for event vendors, facilitators, and other service providers.
Assist with vendor and speaker coordination, including sending contracts and collecting required documents such as W-9s and banking details.
Provide on-site or virtual support during events, managing check-ins, distributing materials, and troubleshooting technical issues.
Support audio/visual and platform setup for events, following guidance from the Project or Event Manager.
Contribute to team meetings, post-event reviews, and brainstorming sessions to improve future event processes.
Assist with general administrative tasks and identify opportunities to enhance workflows and operational efficiency. Requirements - Proven experience in event coordination or administrative support, preferably in a fast-paced environment.
Proficiency with tools such as Salesforce, Concur, Cisco Webex Meetings, and other CRM or event management platforms.
Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
Excellent communication skills, both written and verbal, for interacting with team members, vendors, and participants.
Familiarity with budget management and invoice processing.
Ability to troubleshoot and resolve issues effectively during live or virtual events.
Collaborative mindset, with a willingness to contribute to team projects and process improvements.
Attention to detail and a proactive approach to problem-solving. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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