Business Admin Specialist I
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535950&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535950
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Facilities Operations/Skilled Trades
Department: 63300500 - FS-FIN BUSINESS OFC
Classification Title:
Business Admin Specialist I
Job Description:
Responsible for processing assigned vendor invoices within five business days of receiving appropriate approvals and documents. Daily responsibilities include matching vendor invoices with purchase orders and receiving documents, obtaining departmental approval of invoices, filing receiving documents, and finalizing purchase orders. Reconciles vendor statements.
Review pending accounts payable invoices and provide explanations and/or resolve invoices older than 60 days. Maintains receiving file by tracking the receipt of receiving documents and contacting vendors for missing invoices.
Responsible for processing accounts receivable. Daily responsibilities include depositing checks, electronic funds transfers, and communicating with customers with any issues. Ensures all deposits are processed within two business days of receipt.
Assists customers (vendors, colleagues, and department representatives) with questions and /or problems.
Assists payroll team in day-to-day data collection by reviewing timecards in Kronos and myUFL. Maintains employee-level data to ensure compliance with Facilities Services and UF policies.
This position requires a Class E State of Florida Driver's License.
NORMAL WORK SCHEDULE:
Monday through Friday, 08:00 a.m. to 05:00 p.m.
A criminal background will be conducted
Expected Salary:
$19.00 - $20.00 hourly based on experience.
Minimum Requirements:
High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:
EDUCATION & TRAINING: None noted
EXPERIENCE:
Experience in accounting, finance, or business administration
Experience in Microsoft Office (Outlook, Excel, Word, and Access)
Experience with myUFL and myUFMarketplace systems
KNOWLEDGE:
Working knowledge of work orders
Working knowledge of inventory systems
Working knowledge of bookkeeping principles and practices
SKILLS:
Strong Interpersonal Skills
Strong Attention to Detail
Strong Organizational Skills
ABILITIES:
Ability to think logically
Ability to analyze and solve problems
Ability to interpret technical information related to computer hardware and software
Ability to work independently
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 28 May 2025 Eastern Daylight Time
Applications close: 12 Jun 2025 Eastern Daylight Time