Job Title: Administrative Assistant
Department: Client Services | Admin
Reports To: Director of Operations
Schedule: Onsite In Office: Monday - Thursday 9:00 AM - 5:00 PM | Fridays 9:00 AM - 3:00 PM
Job Summary:
Wesley Financial Group is seeking a reliable and detail-oriented Administrative Assistant to support our Resolution, Developer Partnership, and Operations teams. This role is responsible for managing all incoming and outgoing mail processes, ensuring accurate documentation and smooth communication across departments.
Essential Duties and Responsibilities:
Sort and distribute inbound mail
Accurately log inbound and outbound mail in Salesforce
Monitor and fulfill outbound mail requests in a timely manner
Generate postage and tracking details for outbound mail
Track and log deliveries with precision
Manage the Onboarding shared/group email inbox
Monitor and distribute incoming faxes
Scan and organize client timeshare documents
Handle all documents with strict confidentiality
Coordinate storage of mailed documents per company guidelines
Maintain inventory of mailroom and administrative supplies
Perform other administrative duties as assigned
Key Skills and Preferred Experience:
At least 1 year in a similar administrative or mailroom support role
Proficient in Salesforce and Google Suite
Strong time management and multitasking skills
Excellent written and verbal communication
Professional and positive demeanor
Flexible and adaptable to shifting priorities
Able to lift up to 25 lbs
High attention to detail and strong organizational skills
Dependable with a history of reliable attendance
Benefits & Perks at Wesley Financial Group:
At Wesley Financial Group, we are committed to supporting our team members both professionally and personally. Our benefits and perks include:
Comprehensive Benefits Package
Medical, Dental & Vision Insurance
Company-Paid Life Insurance
Short- & Long-Term Disability Coverage
401(k) Retirement Plan with Company Match
Work-Life Balance
Generous Paid Time Off (PTO)
Paid Holidays
Professional Growth & Development
Opportunities for Internal Promotion
Ongoing Training & Development Programs
Supportive Leadership Team
Company Culture & Perks
Positive, Mission-Driven Work Environment
Employee Recognition Programs
Business Casual Dress Code
Monthly Team Events & Celebrations
Schedule: Onsite In Office: Monday - Thursday 9:00 AM - 5:00 PM | Fridays 9:00 AM - 3:00 PM
PI9e8e553285a1-31181-37700938