CUNY Administrative Assistant - Level 1 (Evening Program)
GENERAL DUTIES
This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.
A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).
This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html
CONTRACT TITLE
CUNY Administrative Assistant
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
** This position is only open to current CUNY employees who hold a permanent appointment as a CUNY Office Assistant, Level 3 or Level 4. Level 1 and Level 2 CUNY Office Assistants arenoteligible.
The CUNY School of Law is the premier public-interest law school in the country. Founded in 1983, we train lawyers to serve historically underrepresented communities and work towards greater diversity in the legal profession. Our motto, "law in the service of human needs," infuses everything we do. We are the most diverse law school on the East Coast and one of the top law schools in the country for clinical practice.
The CUNY School of Law seeks to hire a CUNY Administrative Assistant who will report directly to the Evening Administrator Coordinator and work closely with the Executive Director for Academic Affairs and manage a number of Academic Affairs programs. This person must be dedicated to creating an educational program that honors students' aspirations toward a legal career built on a commitment to justice, fairness, and equality.
This position requires someone flexible and available for late hours, as it includes coverage for the evening program, which will consist of late evening hours, especially during exam periods (midterms and finals).
Key Responsibilities include but are not limited to:
Provide administrative support to Academic Affairs, Academic Skills Program, and the Bar Support Program coordinating projects and implementing data gathering
Conduct internal surveys for Bar Support Program
May supervise College Office Assistant staff and provide training
Support the Bar Support Committee in the gathering and materials required for bar grants and scholarships decisions; create grant letters and assist in the distribution of funding
Scheduling and proctoring of special examinations for students
Supports assigned faculty and courses each semester; including supporting the Skills Director which includes the Summer Law Institute program; managing the process of the selection with Admissions, sending offers and managing all program logistics
Performs related duties as assigned
This job includes late evenings and some weekend duties. This position is a 4-day work schedule which might include over time during the exam periods every semester.
MINIMUM QUALIFICATIONS
Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.
Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.
Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).
COMPENSATION
$56,501
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
To apply, go to www.cuny.jobs, access the employment page, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
CLOSING DATE
Applications will be accepted through June 12, 2025.
JOB SEARCH CATEGORY
CUNY Job Posting: Support Staff
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30331Location
CUNY School of Law