The Society of American Military Engineers (SAME) is looking for a Director of Finance & Administration to join its team. SAME represents the public sector architecture/engineering/construction industry – our 25,000 members literally build and support America’s infrastructure and national security. We provide our members opportunities to:
- Collaborate and network in a joint service environment (meaning, all branches of the uniformed services as well as federal, state, and local government agencies).
- Grow professionally and personally by participating in technical education & training, a wide range of conferences, and community service events.
- Engage with peers and content in a specific area of practice or designation via our Communities of Interest.
- Achieve professional and business goals.
We are a small organization (about 30 staff) that places a high value on teamwork, collaboration, and continually improving the products and services we deliver to our members. At SAME, we do work hard but we have a lot of fun doing it and enjoy working with one another. Everyone on our team is encouraged to take initiative, offer fresh perspectives, and be entrepreneurial. If you’re a team player who strives to do your best each day, please read on for a great opportunity with our great organization!
Please submit interest and resumes to applysame@same.org.
POSITION SUMMARY
The Director of Finance & Administration (DFA), reporting directly to the Executive Director, is responsible for maintaining the Society's financial and administrative integrity through supporting the staff who drive its mission and strategic plan within both the Society and Foundation. The DFA serves as a member of the senior management team, contributing to strategic direction, priority setting, and overall accountability to goals. The DFA oversees financial management, human resources, information technology, and administrative operations for the non-profit organization. This position ensures efficiency within systems and office functions, supervises a team of six, and manages the partnership with outsourced IT and human resources support.
ESSENTIAL RESPONSIBILITIES
Leadership, Mission and Team Management
• Assist Executive Director in formulating SAME’s future direction and supporting tactical initiatives.
• Assist with the implementation of SAME’s strategic plan.
• Maintain personal integrity, credibility, and dedication to SAME’s mission and values.
• Demonstrate a commitment to excellence, compliance with policies, and a strong service mentality in achieving SAME’s objectives to support national staff, volunteers, posts, national direction, and foster national reputation.
• Actively supervise and provide overall team direction. Help team prioritize competing demands. Serve as the overall liaison and point of contact for outsourced IT and human resources support.
• Provide timely and constructive feedback to team members to foster performance growth and success.
Financial Management
• Lead the finance and accounting team comprised of the controller, senior accountant, and part-time accounting clerk.
• Responsible for the development of tools and systems to provide critical financial and operational information to the Executive Director, Treasurer and other members of the Board of Direction.
• Oversee the annual budgeting and planning process in conjunction with the senior management team.
• Oversee the preparation for annual audits and ensure compliance with nonprofit financial regulations.
• Develop and maintain system of internal controls to safeguard financial assets, ensure substantiating documentation is authorized, and to ensure financial reporting is accurate, transactions property recorded, and free of material misstatement.
• Design and implement financial strategies and operational plans to support organizational growth and sustainability.
• With assistance from the Controller, monitor financial performance, ensure safeguards are in place, and approve all regulatory filings.
• Maintain the currency of and enforce staff compliance with National Office finance policies.
• Monitor financial performance by measuring and analyzing results, recommending corrective actions to minimize the impact of variances and keeping the Treasurer and Executive Director informed.
Administration
• Partner with the senior leadership team to refine organizational processes, improve efficiency, and achieve operational goals. Oversee the implementation and consistent adherence to processes and policies.
• Manage the organization’s administrative systems, including the enterprise management system, office operations, and vendor relations.
• Manage outsourced IT support, ensuring safe and effective technology use, address IT related issues or concerns with vendor. Oversee inventory of technology devices.
• Oversee all aspects of the enterprise management system (EMS) to include infrastructure, programming, functionality, and troubleshooting. Supervise the EMS team comprised of the database manager and the staff implementation coordinator.
• Oversee major operational contracts, including but not limited to office lease, phone and internet services, benefit, payroll processing, audit/tax services, banking agreements, and insurance broker relationships. Make recommendations regarding upgraded products and services.
• Manage outsourced Human Resources support and help evaluate cost-effective benefit plans and other employee perks to attract and retain top talent. Assist Human Resources Consultant with benefit plan administration and coordination of annual renewals.
• Ensure compliance with labor laws, non-profit regulations, and internal policies.
• Oversee administration and logistical/facility support of the SAME National Office.
• Oversee the annual assessment of general business insurance coverage, including but not limited to directors’ and officers’ insurance, business and property liability, cyber, media, and workers compensation, and maintain insurance relationship for liability insurance coverage.
• Work with staff to create and establish continuity books by position for key tasks that enable continuity of operations regardless of staffing challenges.
• Inform management of cost-center projects and time; use data to put systems in place that assist in determining true program costs and assist in determining appropriate staffing requirements.
EDUCATION
• Bachelor’s degree from an accredited university in finance, information systems, business, or related field
• CPA and/or CAE preferred.
EXPERIENCE
· Minimum of 10 years progressive experience managing projects and processes at the organizational level
· Experience in an association or nonprofit setting, including financial management
· Experience supervising and leading teams required.
KNOWLEDGE, SKILLS & ABILITIES
• Understanding of systems, governance, and decision-making in a non-profit organization.
• Possess thorough knowledge of nonprofit finance and operations.
• Knowledgeable of Tax and Regulatory Requirements.
• Ability to lead and motivate a broad range of individuals and inspire trust and confidence with internal and external stakeholders.
• Experience and demonstrated ability in leading and developing high-functioning teams.
• Proficiency in Microsoft Office Suite (Teams, Word, Outlook, Excel and PowerPoint.)
• Ability to problem solve and think creatively and broadly to enable and implement a project or event.
• Excellent organizational skills and attention to detail.
• Desire to learn and be adaptable.
• Ability to work in a team environment, be a self-starter, and demonstrate initiative.
• Possess a positive attitude with ability and willingness to provide excellent customer service to internal and external members.
• Excellent written and verbal communication skills.
• Ability to work on multiple projects and tasks simultaneously, under varying deadlines, and prioritize as needed.
• Commitment to professional growth and organizational excellence.
• Ability to pick-up and carry 30 pounds.
• Ability to travel throughout the year.