Job Title: Document Controls Analyst
Work Place Flexibility: Onsite
Legal Entity: Entergy Services, LLC
**This position is located in New Orleans, LA - Entergy Headquarters.
This position will be filled as an Analyst I, II, III or senior based on the skills and qualifications of the selected candidate
JOB SUMMARY/PURPOSE**
Supports Power Delivery on Mega Projects as well as other departments as they relate to the Document Management System of Record. Responsible for technical support for Engineering Document Management and Drafting applications. Maintains systems for the collection, classification, retrieval and retention of records, images, documents and information. Provides analytical expertise to support project and portfolio management.
JOB DUTIES/RESPONSIBILITIES
Displays a solid understanding of Document Management System.
Demonstrate commitment to safety through active participation in safety meetings, safety inspections and field observations where applicable
Aggregates, classifies and maintains physical and digital documentation, applying policies and parameters of retention.
Maintains the flow of technical, administrative and contractual information generated throughout projects consistent with organization standards and internal user requirements
Compiles and issues technical reports of business units in accordance with documentation standards.
Ensures relevant business units and teams follow the organization's policies and procedures with regards to documentation control.
Participates in providing input to documentation standards and processes.
Interfaces with internal and external project team (s) as necessary for Document Controls monitoring, analysis, and reporting. Provides day-to-day detailed monitoring and analysis of the project status. Updates and maintains project files in the document management system of record.
Tracks & trends monthly external contract performance.
Support document workflow processes and drawing transfers for all Meridian users.
Support Meridian Web Workflow Client & Web Explorer application users.
Support AutoCAD menus, blocks, and programs for Power Delivery Engineering.
Demonstrates very good documentation, technical writing, and organization skills to effectively control documents.
MINIMUM REQUIREMENTS
Minimum Education Required for the Position
Bachelor's Degree in a technical or business-related field required or equivalent work experience.
Minimum experience required of the position.
Analyst I -0-2 years of professional experience.
Analyst II - 2-4 years of professional experience
Analyst III - 4-6 years of professional experience.
Analyst Sr - At least 6 years of professional experience.
2 years of analytical/technical/systems experience
2 years of administration of any document management system/application
Minimum knowledge, skills, and abilities required of the position.
Understanding of contracting strategies and project schedule impact.
Thorough understanding of procedures, programs, and standards commensurate with analyst progression level.
Strong analytical and problem-solving skills.
Technical mastery with computer analysis, development, modeling, and/or databases; in-depth knowledge of procedures, programs, and standards in responsible areas.
Very knowledgeable with engineering/business aspects relevant to the applied subject area/discipline of the end user
Proven ability to work effectively within a multiple project environment to provide document management services to multiple teams.
Ability to train others on the setup and use of document control systems.
Analytical and Expert Desktop Computer Skill set with Advance knowledge of Microsoft toolkit, AutoCAD (and related products), Document management software
Excellent Communication Skills; Experienced using technology.
Preferred:
Expert in computer analysis, development, modeling, and/or databases; in-depth knowledge of procedures, programs, and standards in responsible areas.
Previous experience with any Document Management System, working knowledge of BlueCielo Meridian and AutoCAD is strongly desired.
Familiarity with data visualization tools: Knowledge of data visualization tools such as Power BI, SharePoint or other similar software is preferred.
Any certificates, licenses, etc. required of the position.
None
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Job Function : Professional
FLSA Status : Professional
Relocation Option: Level II
Union description/code : NON BARGAINING UNIT
Number of Openings : 1
Req ID: 118644
Travel Percentage :Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEI page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here (humanr@entergy.com?subject=Accessibility) and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Equal Opportunity (https://www.dol.gov/agencies/ofccp/manual/fccm/2l-equal-opportunity-clauses-and-other-requirements/2l00-equal-opportunity)
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
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