GENERAL SUMMARY
Accountable for day-to-day operation of small to medium sized meetings or manage a specific role on a large conference. Project manager for one or more clients and/or to serve as a support role to Senior Meeting Manger/Director. Client management and reporting.
ESSENTIAL FUNCTIONS
- Work with sites department on review of venue contracts and required needs.
- Communication with registration department on reports and database requirements.
- Timeline development and management.
- Facilitate agenda development via call for presentations, keynote speaker procurement, and speaker communications.
- Work with Exhibit/Sponsor Coordinator or Manager to facilitate exhibitor prospectus and communications.
- Budget development, implementation, on-going reporting, and wrap-up reporting with support from the Accounting department.
- Work with Marketing department on collateral communications and development– theme, concept, design, and implementation.
- Review client web-site – management of information and functionality, sometimes responsible for development.
- Supplier management - Audio visual, signage, and transportation.
- Hotel management – Communications, F&B, function space usage, housing, billing, and final group resume.
- Special event review, selection, and management.
- Shipping coordination.
- Survey and attendee feedback management and reporting.
- On-site venue management – Lead team and support department to maintain attendee packets and gifts disbursement, agenda and schedule revisions, staff management, venue management, exhibit hall management, registration management, F&B management, and attendee management.
- Maintain all historical data for any projects, which they are leading.
- Attendee feedback and survey results.
- Recommendations for improving future conferences/events.
- Contract signing authority up to (25thpercentile of $$ range).
- Other duties as assigned.
- Bachelor’s degree or equivalent experience.
- 3 years of meeting management or hospitality management experience.
- Expertise with Cvent, Stova (Aventri), or similar registration buildout platforms.
- Experience with Smartsheet.
- Strong organizational skills and ability to multitask and prioritize.
- Positive attitude and ability to be self-motivated.
- Strong written and verbal communication and interpersonal skills.
- Strong leadership skills.
- Strategic decision-making ability.
- Adaptability and flexibility.
- Strong project and team management skills.
- Experience in Microsoft Office applications including Word, Excel, and PowerPoint.
Remote or Hybrid (working as a combination of remote and in-office presence) as well as the possibility of being onsite at client and/or event locations.
TRAVEL REQUIREMENTS
Ability to travel at least 30%.
SCHEDULING REQUIREMENTS
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.
ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Must be able to remain either in a stationary position most of the time (such as when working in the office), while also being able to stand and/or move for the majority of the time (such as when executing events onsite).
- Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
- Frequently moves inside the office to access file cabinets, office machinery, etc.
- Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
- Occasionally required to position self in a stooping, kneeling, or crouching manner.
- Frequently required to use hands or fingers, handle or feel objects, tools, machinery and computers.
- Frequently communicates with others and must be able to exchange accurate information in these situations.
- Frequently operates a computer and other electronic equipment.
- The noise level in the office work environment is usually low to moderate, while event environments may be moderate to noisy.
About Etherio
At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time.
Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also advancing the stories of a diverse set of local, national, and global associations and nonprofits. In everything we do, we start with understanding our clients’ “why.” Because we know that it’s not so much what they do, but why they do it that compels people to embrace and engage with products, organizations, and brands. We create value for our customers by delivering solutions that power relationships at scale.
Etherio nurtures and deepens the capabilities of our people. Here, we live our Core Values every day. Whether you work in our office or another location, we're also committed to your learning and growth. Our goal is for you to feel empowered to workout loudwith a diverse team of professionals who are learners and teacherstogether,enhancing each other's strengths. Our pace of work supports fast learning and freedom to think big.
Joining our team comes with perks that support you in your personal and professional journey.
Benefits include:
- Medical, dental, vision, and more.
- 401(k) with matching.
- Generous paid time off.
- Flexible and hybrid work schedules.
Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Etherio retains the right to change or assign other duties to this position.
Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contacthr@etherio.com.