Job Title: Event Specialist
Job Description
We are looking for a creative and proactive Event Specialist to join our team. The ideal candidate will have experience in marketing event coordination, be motivated, collaborative, focused, organized, and detail-oriented. This role requires exceptional verbal and written communication skills, the ability to work with cross-functional teams, and exceptional project management skills.
Responsibilities
Develop a clear understanding of the event-specific brand strategy and marketing plan including activities, goals, objectives, and KPIs.
Research vendors and make selections based on their creativity, quality, and suitability for the event.
Work with Business Development to schedule and invite attendees, draft and finalize contracts, and lock down day-of logistics and contingency plans.
Develop content for event materials and work with design teams to produce them.
Hire personnel as needed across all functions of an event (e.g., registration, setup, catering, audio/visual).
Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issue resolution.
Assist with social media platforms and manage the schedule for content posting, track performance of content, manage content calendar, and pipeline of localized content for all online platforms regarding event promotion and follow-up.
Support the creation of collateral (digital and physical), including assisting with creation of drafts, project management, and database development to grow leads and support lead generation pre, during, and post-event.
Assist with maintenance of the lead and customer database, and stay up-to-date with relevant marketing technologies and platforms.
Plan and manage trade shows, conferences, events, and meetings by identifying, coordinating, and assembling requirements, developing assignments and schedules, coordinating mailing lists, and establishing contacts.
Assist in analyzing marketing data to help shape future marketing event strategies.
Ensure consistency in communications and brand guidelines when deploying strategies.
Work with partners and thought leaders on content and execution of speaking events.
Be a brand advocate.
Support overall marketing team goals and programs.
Essential Skills
Event coordination
Project management
Event planning
Administrative support
Calendar management
Event management
Proficiency in Microsoft Office
Additional Skills & Qualifications
Bachelor's degree in marketing, communications, or a related field preferred.
2+ years of relevant event coordination experience, both virtual and in-person, required.
Outstanding English presentation, grammar, and writing skills.
Extremely organized with acute attention to detail.
Work Environment
This position requires working on-site in Hanover 5 days a week.
Pay and Benefits
The pay range for this position is $28.22 - $33.65/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hanover,MD.
Application Deadline
This position is anticipated to close on Jun 6, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.