Reference #: 948
Must have the following to apply:
- Bachelors Degree in General Business Administration; Minimum of four years Administrative experience
- ORAssociate's Degree in General Business Administration; Minimum of six years Administrative experience
- ORHigh School Diploma; Minimum of eight years Administrative experience
- Top Secret security clearance
Preferred:
- Prior DOD and/or NGA experience working in a related field
- Prior experience working with the military and understanding of the services
- Proficient working knowledge of the following applications: PeopleSoft; PRISM; NGA Central Electronic Routing and Tasking System (N-CERTS); SharePoint; Management and Execution Tracker (MET)
- Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment
- Overseeing office spend plans for travel, supplies and awards
- Prior experience with presentation techniques
- Possesses a working knowledge of the NGA internal coordination and approval processes
- Working knowledge of Access database
- Proficient with NGA correspondence manual
- Working knowledge of NGAs Record Management requirements
- A working level understanding of NGA corporate processes
- Prior experience with the awards and decorations process
Skills:
- Teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements
- Capable of independently handling a large workloads, effectively coordinating multiple resources, and multi-tasking in a changing environment having competing priorities
- Communication skills both verbally and written with the ability to: Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) to achieve efficient business rhythms; Produce written emails, letters, documents, and other material per established corporate/office guidance
- Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
Required Screenings:
Employer will discuss.
Job Description:
The Executive Assistant (EA) anticipated to support a variety of NGA offices and requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a range of administrative activities. The EA independently accomplishes demanding and challenging administrative tasks that are routine and involve high levels of complexity. An EA is expected to independently handle multiple tasks with competing priorities.
Proven experience as an administrative assistant supporting administrative requirements at the mid- to upper management levels of an office
Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements; This will require executing a range of administrative responsibilities with some tasks occurring routinely and/or on an ad hoc basis
Provide the office with a centralized source of administrative expertise and guidance
Independently apply judgment to determine best approach and course of action to take in both routine and non-routine administrative situations; This will require correctly interpreting and adapting guidelines, policies, precedents and practices that are not always completely applicable to a changing situation
Support office discussions regarding the organizations administrative business rhythms and contribute recommendations as necessary
Advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance
Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms
Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization; These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.
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