Description
The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the US Large Customer Sales (US LCS) team. This role will primarily support 2-3 leaders who oversee teams of 150+ employees in total. In addition to serving as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.
We are seeking a self-motivated, resourceful, and tech-savvy problem solver with a history of high performance to support our growing organization. This exciting role requires exceptional planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a LA based role.
Key job responsibilities
Complex calendar management and coordination of high-level internal and external meetings
Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, team building activities, customer engagements, etc.)
Planning space for the team and facilitating office moves
Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
Attending key meetings, tracking and helping drive completion of key deliverables, and following up on action items
Identifying internal and external approaches to solve problems in a creative way
A day in the life
Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.
Basic Qualifications
2+ years of senior level leadership support, or 1+ years of Amazon experience
Experience with executive level calendar management
Experience with domestic or international travel coordination
Experience with Microsoft Office products and applications
2+ years of professional or military experience
Preferred Qualifications
Experience in a fast-paced, high-tech company
Experience managing multiple calendars
Superior attention to detail and ability to meet tight deadlines
Exceptional written and verbal communication skills
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.