Description We are looking for a highly organized and meticulous Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role involves managing schedules, coordinating events, and ensuring smooth communication with internal and external stakeholders. This is a long-term contract position based in Alameda, California.
Responsibilities:
Manage and organize executive calendars, schedules, and travel arrangements to ensure seamless daily operations.
Serve as the primary point of contact for coordinating meetings and events with internal teams and external stakeholders.
Prepare and reconcile expense reports with accuracy and attention to detail.
Act as a liaison between executives and various partners, anticipating needs and providing timely updates.
Coordinate logistics for meetings and trainings, including catering, equipment setup, and preparation of materials.
Draft, edit, and distribute high-quality documents such as correspondence, meeting agendas, and presentations.
Maintain and update electronic and paper records, including contracts, invoices, and other administrative files.
Recommend and implement process improvements to enhance operational efficiency.
Order and manage office supplies, ensuring availability for daily operations.
Support website updates and media communication as needed. Requirements - Proven experience in executive-level administrative support, preferably in a fast-paced environment.
Proficiency in tools such as ADP Financial Services, Concur, CRM systems, and Cisco Webex.
Strong skills in calendar management, budget processes, and expense reporting.
Excellent communication skills, both written and verbal, with the ability to interact effectively with stakeholders.
Exceptional organizational skills and attention to detail.
Ability to handle multiple priorities and anticipate the needs of executives.
Proficient in Microsoft Office Suite and other relevant software.
Experience with managing inbound calls and delivering high-quality customer service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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