Job Title: Front Desk Receptionist
Location: Fort Lauderdale, FL
Job Type: Contract
Reports To: Workplace Experience Manager
Position Summary:
We are seeking a highly organized and proactive Front Desk Receptionist to support day-to-day office operations at our Fort Lauderdale location. This role is responsible for maintaining a productive, safe, and welcoming work environment while assisting with administrative support, facilities coordination, vendor management, and employee engagement initiatives.
Primary Responsibilities:
- Coordinate daily office operations including reception duties, mail/package handling, and vendor communications
- Manage access control, security systems, and workplace safety processes
- Support space planning, furniture inventory, and hoteling/reservation systems
- Oversee office supplies, kitchen inventory, and janitorial needs
- Assist with planning and executing onsite meetings, events, and training sessions
- Submit and track facility work requests and ensure timely resolution
- Partner with Workplace Experience Manager and Facilities Coordinator on office improvements
- Maintain facility-related documentation and internal site content
- Support COVID-19 safety procedures and sustainability programs
- Provide emergency support as needed and assist in office communications
- Fill in for other team members during PTO or absences
- Perform other administrative or special project tasks as assigned
Qualifications:
Required:
- Minimum 2 years of experience as an Office Administrator, Receptionist, or similar role
- Excellent organizational, communication, and customer service skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Ability to lift up to 50 pounds and adapt to a fast-paced environment
- Self-starter with a sense of ownership and ability to multitask under pressure
- Legally authorized to work in the U.S. without sponsorship
Preferred:
- Associate’s or Bachelor’s Degree
- Experience in facilities coordination or working with senior leadership
Work Environment:
This position requires regular onsite presence, some physical tasks (lifting/moving items), and flexibility for occasional after-hours emergency response.