A biotech company based in Germantown is looking for an Executive Assistant to the new CEO. While the company is solidly positioned and growing (they have doubled in size in the past year), the environment has lively energy, similar to a start-up. The CEO values open communication, and the culture promotes instant feedback through a self-directed work approach. Looking for an EA interested in developing a broad understanding of the business to facilitate relationship management. The role will be hybrid after the initial period of going to the office to get to know the CEO and the team. After that, it will be 3 days in office and 2 days working remotely except one week a month in office (the CEO travels for a week once a month).
About the Job:
- Partner with the CEO to manage the company transition to clinical phase, upcoming financing events, corporate transactions, etc.
- Coordinate the CEO’s outreach and external relations efforts to all stakeholders; serving as the liaison to the Board of Directors
- Manage the CEO’s active calendar; arranging conference calls and scheduling meetings
- Compose and preparing correspondence of a confidential nature
- Arrange complex travel and itineraries
- Plan meetings (including Board meetings) with occasional on-site support as needed.
- Prepare presentations and reports, attending key meetings, and distributing recaps
- Vet and prioritize the CEO’s emails and draft responses
- Prepare and edit correspondence, reports, and presentations
- Maintain well-organized filing systems for professional records and correspondence
- Handle confidential and sensitive information with discretion
- Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
- Research and follow-up on incoming issues and concerns; acting as a proxy by prioritizing and determining the appropriate course of action, referral, or response; exercising judgment to reflect the CEO's organization policy
About You:
- Minimum of 8 years of experience in a related support position
- BA/BS from a college or university
- Background at a multinational company, within a pharma/biotech company or other regulated business a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Dynamic and proactive, comfortable in a fast-paced environment
- Polished, professional demeanor
- Proactive go-getter; no task is too big or too small
- Outstanding communication skills
Salary, Benefits (medical, dental, vision), Paid Vacation, 401K