Integrated Preparedness Specialist - Department of Emergency Management (8602 - ESC II)
Apply using SmartRecruiters, the City and County of San Francisco's application portal.
The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.
Application Opening: March 04, 2025
Application Deadline: No sooner than March 18, 2025 (11:59 PM PT)
Recruitment ID: PEX-8602-0151483
Appointment Type: This is a Permanent Exempt (PEX) appointment not to exceed three (3) years. This position is exempt from Civil Service Commission rules and incumbents are considered “at will” and serve at the discretion of the Appointing Officer. This is a full-time, 40 hours per week appointment.
The San Francisco Department of Emergency Management, Division of Emergency Services, is currently hiring one (1) permanent exempt, full-time position in classification 8602 Emergency Services Coordinator II as an Integrated Preparedness Specialist. Under the direction of the Emergency Services Exercise and Training Coordinator within the Integrated Preparedness Team, this position is responsible for supporting training, exercise, credentialing, and planning activities that benefit the City's emergency management efforts and supporting the development and implementation of a multi-year Integrated Preparedness Plan.
This position works collaboratively with staff within and outside of the Department of Emergency Management and therefore requires flexibility, coordination, and the ability to work well with others. Strong communication skills and initiative are requirements for this position.
Additional functions of the Integrated Preparedness Specialist position include, but are not limited to the following:
- Serves as a point of contact for information regarding emergency management trainings, exercises, and the EOC credentialing program.
- Coordinates and presents emergency management training for City employees and emergency responders.
- Coordinates vendor training as needed and ensures vendor-training instructors and course curricula pertain to urban/metropolitan risks and hazards.
- Updates and maintains documentation related to citywide emergency management training need assessments.
- Collects information for DEM's integrated training calendar for dissemination across digital, social, and traditional platforms.
- Produces materials for exercises and training that include other City departments, non-profits, private sector, and regional partners.
- Updates exercise and training materials based on best practices and relevant changes to policies, protocols, and plans. Analyzes data from and proposes improvements based on trainee and exercise participant feedback tools.
- Works with the emergency plan writing team to enable appropriate training approaches that integrate the full array of emergency management plans.
- Supports plan development and validation through socialization, exercise development, and other associated work.
- Ensures appropriate training certifications and credentials are recorded for emergency training and exercise completion. Maintains training records and reports for auditing purposes.
- Attends appropriate meetings with other City and/or partner agencies to inform training, exercise, credentialing, and planning needs.
- Serves as 24/7 Duty Officer on a rotating basis.
- Responds to local disasters and emergencies and works in the city’s Emergency Operations Center (EOC) during activations.
- Performs other duties as assigned.
Working Conditions:
- Work is generally performed during business hours Monday-Friday. This position requires flexibility to perform various assignments both scheduled and unscheduled, such as responding to an Emergency Operations Center, supporting special events, and leading community outreach, and may include working weekends, evenings, shifts, and holidays, as necessary.
- This position is required to carry a work-issued cell phone.
- This position is required to serve as a 24/7 on-call Duty Officer on a rotational basis.
- This position will be required to obtain a Type III EOC Position Credential in at least one (1) Incident Command System position within two years of employment. Training time toward this achievement will be allowed as a portion of the workday.
How to qualify
Minimum Qualifications
1a. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of experience in emergency/disaster planning and management or a closely related field;OR
1b. Possession of a baccalaureate degree from an accredited college or university in Business, Public Administration, Emergency Management or a closely related field AND one (1) year of experience in emergency/disaster planning and management or a closely related field;OR
1c. Possession of a master’s degree from an accredited college or university in Business, Public Administration, Emergency Management or a closely related field;AND
2. Completion of United States Department of Homeland Security, FEMA, Emergency Management Institute Courses: IS 100.b or ICS 100, IS 200.b or ICS 200, and IS 700/800;AND
3. Possession and maintenance of a valid driver’s license (a valid California driver’s license is required at the time of appointment).
Substitution:
Additional experience in emergency/disaster planning and management, as described above, may substitute for the required degree on a year-for-year basis. Thirty (30) semester units or forty-five (45) quarter units equal one (1) year.
Desirable Qualifications
- Completion of relevant emergency management training, such as the Professional Development Series (IS-120, IS-230, IS-235, IS-240).
- Familiarity with the fundamentals of the Homeland Security Exercise and Evaluation Program (HSEEP).
- Experience writing, revising, or implementing emergency plans, training, and exercises.
- Local, state, or federal emergency response experience in an Incident Command Post, Department Operations Center, or Emergency Operations Center.
- Strong writing and grammar skills with close attention to detail.
- Excellent oral communication skills, including experience speaking in front of large groups.
- Comfort with technical systems (e.g., Microsoft Office Suite, including Teams and SharePoint, user administration, etc.) and file management.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
VERIFICATION: Verification of Education and Experience: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
What else should I know?
SELECTION PROCEDURES: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.
Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQs) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.
Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.
Additional Information Regarding Employment with the City and County of San Francisco:
Submit your application through this job ad. Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst, Emily Liang at emily.s.liang@sfgov.org.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.