Internal Communications Specialist - Temporary
Position Summary
The Internal Communications Manager plays an important role in communicating to employees on a variety of organizational topics and ensures that updates are shared in a timely, engaging manner. This role collaborates with Employee Engagement/HR, crisis communications, marketing, social media, web and other SBM functions to develop, coordinate, and share content across multiple communications channels.
Duties of The Internal Communications Manager may include the following but are not limited to:
Develop internal communications strategy and goals, including communications budget, action plan, timeline and measurement.
Create and manage a communications calendar to structure the flow, timing and coordination of communications and increase efficiency of current communication practices - in partnership with Employee Engagement/HR, crisis communications, marketing, social media, media relations, web and other departments and content managers.
Assess communication tools and make recommendations for how enterprise-wide information is disseminated, including new technology and integration of communication tools/services across SBM audiences and locations.
Manage communications activities and implement communication plans that promote and enhance the internal SBM brand and reputation, align with paid, earned and social campaigns, and build culture internally through the sharing of information, events and stories.
Implement and deliver internal communications projects, project manage, and serve as primary contact and producer/coordinator for:
Enterprise-wide communications related to strategic priorities/goals, SBM vision and mission, and other important strategic messages across the leadership meeting structure, including Leader Rounding, Daily Briefing Huddles, Town Halls, Internal Events
Internal newsletters - discuss story ideas with committee and Senior Director of Communications; lead bi-monthly newsletter meetings; develop production timelines; gather information from internal departments; conduct interviews with Hospital staff, write articles for and publish newsletters.
Content for department/unit communication boards and digital signage including, for example, hospital programs, services, strategic priorities and goals, technologies and achievements.
Coordination of SBM Intranet content with content owners, content creation and managing the events calendar
Coordination of content with social media managers focused on engaging employees and advancing SBM's vision and mission
Implement a consistent voice, tone and personality for leadership and other communications that aligns with SBM and SBU brand pillars/attributes.
Ensure that communications strategies are successfully executed across multiple channels; track and measure results through quarterly communication plans to ensure attainment of communications objectives.
Oversight of SBM intranet homepage and marketing driven sections (i.e. Coronavirus section). Coordinate with other content owners as necessary.
Develop video and photographic content as needed.
Partner with Associate Director of Internal Communications on West Campus for projects as needed.
Required Qualifications:
Bachelor's degree in journalism, marketing, communications, or related field
Understanding of the development and execution of marketing strategy and knowing how to connect that strategy to the achievement of strategic priorities/goals.
Minimum of 7 years of experience as a writer/editor in internal communications or related communications area.
Outstanding written and oral communication skills, with the ability to tailor and adjust communications as needed.
Well-organized with excellent attention to detail and follow through.
Preferred Qualifications:
Experience in and/or understanding of the complexity of healthcare/health system
Knowledge of AP style.
Experience with digital platforms and Content Management Systems.
Experience working with graphic design, branding guidelines.
Proficiency in MS Office Suite, experience with InDesign or other similar software.
Special Notes :* *Resume/CV should be included with the online application.
Posting Overview *:* This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions may be subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position may be designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
+ Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
+ Meet Regulatory Requirements for pre-employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination .
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here _._
Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position is - $74909 - $93636 / year.
The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.
Some positions offer annual supplemental pay such as:
Location pay for UUP full-time positions ($3400)
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Job Number: 2502122
Official Job Title: : TH Senior Staff Assistant
Job Field : Marketing and Communications
Primary Location : US-NY-East Setauket
Department/Hiring Area: : Communications
Schedule : Full-time
Shift : Day Shift Shift Hours: : 8:30 - 5:00 Pass Days: : Sat, Sun
Posting Start Date : May 27, 2025
Posting End Date : Aug 25, 2025, 11:59:00 PM
Salary: : 74909 - 93636
Salary Grade: : SL3
SBU Area: : Stony Brook University Hospital
Req ID: 2502122