POSITION SUMMARY
The Lead Payroll Tax Accountant will play a key role in ensuring the timely and accurate tax reporting, compliance, liabilities, and the filing of associated employment tax returns for multiple FEINS, and in multiple States/Localities for all Southland Industries' entities via Third Party Tax Services/ADP. You will also ensure the integrity of employee wage and tax data reported on employees' Form W-2.
What you'll do:
Review and reconcile all daily tax and wage amounts submitted to Third-Party Tax Services/ADP and research any discrepancies and handle accordingly. This includes the monthly, quarterly, and annual reconciliations of gross earnings to taxable wages and reports/interface files to validate accuracy, and provide backup to the Payroll Director to ensure successful processes.
Ensure the accuracy, timeliness, and completeness of all monthly, quarterly, and annual tax filings, amendments, and reporting including employee W-2s and W-2c's. Prepare various tax returns, forms and reporting not filed by Third-Party Tax Services/ADP regarding W2 reporting.Also assist with preparation/review of all Other required government reporting as needed
Research all W-2 correction inquiries, complete and submit all W-2c's for review and approval, and distribute W-2c through appropriate channel.
Submit tax notices and facilitate resolutions in coordination with Third-Party Tax vendor/ADP timely to avoid penalties and interest; assist with research and determining the root cause, and work with the appropriate parties to take action to prevent future issues.
This also includes maintenance of Federal/State unemployment tax rate tables and communicating applicable changes to Third-Party Tax Services/ADP, and applicable contacts.
Assist with the application/registration of new state SUI and withholding tax accounts for new locations, FEINs, as needed.Assist with ensuring payroll tax setups are accurate (state and local).
Assist with researching and responding to payroll tax-related inquiries from agencies, employees, and other internal/external parties.
Maintain knowledge of federal, state, and local tax regulations, including taxation of fringe benefits, by studying existing and new legislation and ensure compliance and advise management on needed actions.
Review all COINS payroll system tax updates and assist with testing accordingly, and with communicating key changes to the Payroll teams as necessary.
Also assist Payroll teams as needed, to ensure state and local taxes are set up correctly for employees, particularly for employees who live and work in different states.
Additionally, this role requires experience with end-to-end payroll processing, and will step in and assist with payroll processes as needed.Also assist in troubleshooting payroll system and payroll tax interfaces issues as they arise.
The right person for this role will also help improve efficiencies through creative problem-solving and analysis as they assist with process improvements and automations.
The Lead Payroll Tax Accountant is also responsible for financial recordkeeping which includes the recording of financial transactions as needed, managing accounts and account reconciliations, and ensuring compliance with Generally Accepted Accounting Principles.This position will provide a high level of customer service to both internal departments and external customers.
Employee Support:
Respond to internal and external customer inquiries in a timely manner.Address and resolve complex payroll tax related inquiries and concerns from employees.
Provide guidance on payroll policies and procedures as needed.
Assist with educating employees on payroll tax related topics and changes.
Team Leadership:
Assist with mentoring junior payroll staff.
Assist with delegating tasks to ensure efficient workflow within the payroll team.
Assist in the development and implementation of payroll training programs.
Systems Management:
Maintain and update payroll system's tables and employee records as needed.
Assist in the implementation and maintenance of payroll software.This includes testing, table updates, and overall maintenance and support.
Collaborate with IT and HR departments to resolve system issues as needed.
What you'll need to be successful:
COINS ERP software knowledge is a plus.
Excellent organizational and time management skills, and the ability to multi-task.
Strong analytical skills.Attention to detail and accuracy and innovative problem-solving resolution skills.
Computer proficiency and technical aptitude with intermediate to expert level ability to utilize EXCEL, MS Word, Power Point, Access, etc.
Good verbal, written and active listening communication skills.
Strong interpersonal and service-oriented skills in interactions with customers and colleagues.An ability to interface with all levels of employees.
Strong Team collaboration skills, and the ability to function as a member of a team.Able to transfer knowledge to junior level staff
Ability to handle sensitive and confidential information with discretion.
Intermediate accounting knowledge.
Proven ability to meet tight deadlines and work under pressure
Experience with external audits.
ADP work experience a plus.
FPC or CPP certification is a plus.
Ability to remain flexible in a rapidly changing environment
Ability to work independently with minimum supervision
Prior experience with processing Union (Collective Bargaining Agreement) payrolls, and Prevailing Wage and Certified payroll reports is a plus.
What you bring to the table:
Bachelor's degree in Accounting or Finance or equivalent experience preferred.
Minimum of 5 plus years of payroll tax experience with multiple state/local tax jurisdictions and with large volume of employees.
5 plus years of payroll experience, full-cycle payroll processing and with multi-state payrolls.
In-depth understanding of payroll practices, tax regulations, and wage and hour laws.
Experience and proficiency with large payroll software (e.g., COINS, ADP, Dayforce, UKG or In-House/Non Outsourced processing software).
YOU Matter
PEOPLE FIRST: BUILDING TALENT BY DESIGN
At Southland we aspire to build a workforce that's as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.
If you're someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we're looking for you!? At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.? We thrive on creating a strong company and culture where you'll feel engaged, challenged, and valued.
If you're ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then? JOIN ?our team and become a part of an organization?that values? PEOPLE ,? SAFETY, INNOVATION, COLLABORATION, INTEGRITY,?ACCOUNTABILITY?& SUSTAINABILITY.
Benefits:
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
401(k) Plan with? 50% Company Match (no cap) and immediate 100% vesting
Annual incentive program based upon performance, profitability, and achievement
Medical, Dental, Vision Insurance - 100% Paid for Employee
Term Life, AD&D Insurance, and Voluntary Life Insurance
Disability Income Protection Insurance
Pre-tax Flexible Spending Plans (Health and Dependent Care)
Holidays/Vacation/Personal Time/Life Events Leave
Numerous training opportunities and company paid membership for professional associations and licenses
Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For (Colorado/New York City/California/Washington) this ranges from $80,000 - $90,000 salary plus annual incentive, benefits and retirement program as outlined above.
For more information on Southland Industries, please visit our website:? Southland Careers (http://southlandindcareers.com/) ?or on? Facebook (https://www.facebook.com/SouthlandInd) ?or? LinkedIN (https://www.linkedin.com/company/22132?trk=tyah&trkInfo=tarId%3A1408634606883%2Ctas%3ASouthland%20industries%2Cidx%3A2-1-4) *?*
To hear what our employees are saying about working at Southland Industries, check out our Culture site - Explore Our Culture (https://southlandind.com/culture)
Southland Industries and all its subsidiaries are an? Equal Opportunity Employer? and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.?All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
*All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. *
*We are not able to offer sponsorship of employment at this time*
If you don't feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we're doing as a company.
Required Skills
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