We are seeking a Legal Assistant in the Newark, NJ , Hartford, CT, Indianapolis, IN ,Washington, DC office.
Under general supervision, performs responsible and confidential secretarial work and routine administrative duties for attorneys and performs related duties as required.
- Must be a team player, organized and able to multi-task in an extremely fast paced environment
- Attend client meetings with attorneys (both on and off site) to witness client documents
- Transcribes legal briefs, correspondence, letters, and confidential memorandum
- Types a variety of legal documents from rough and oral drafts
- Court E-Filings
- Answers telephone calls, transfers calls to the appropriate staff and take messages in their absences
- Prepares, maintains and confirms daily work calendars and schedule meetings and appointments
- Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
- Reads, sorts and ensures incoming mail is timely delivered; ensures outgoing mail is processed
- Processes bills; proofs billing sheets; reviews and edits bills
- Maintain attorneys’ legal confidential and administrative files
Related Duties
- Assist other Attorneys and Legal Assistants within the Group and Office
- Proactively manage contacts in Outlook and Interaction
Minimum Qualifications
Training and Experience
- Three to five years of legal assistance experience. Must type a minimum of 70 words per minutes.
Knowledge, Abilities and Skill
- Comprehensive knowledge of modern legal office practices and procedures
- Considerable knowledge of legal documents preparation, legal terminology and court procedures
- Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
- Considerable knowledge of effective proofreading
- Excellent oral and written communication skills