Litigation Legal Assistant

The Litigation Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned.

Essential Functions:

1. Prepare, revise and proofread various pleadings, correspondence, memoranda, motions, briefs (Federal, State and local level), etc.
2. Correspond and communicate with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
3. Assist with the assembly, production and tracking of discovery requests and responses.
4. Working knowledge of e-filing procedures and requirements for Federal, State and local courts.
5. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
6. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
7. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
8. Perform initial conflict checks and open/close client matters and prepare engagement letters.
9. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
10. Coordinate travel arrangements and track travel expenses for timely reimbursement.
11. Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.

Additional Responsibilities:

1. Proactively participates as a member of the practice group support coverage team.
2. Completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program to ensure technology efficiency.
3. Stay current in the use of all firm systems and practices.
4. May require overtime or weekend hours.
5. Perform additional office support duties as assigned/requested.