We’re seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties—perfect for someone organized, communicative, and hands-on. You’ll help keep things running smoothly across various day-to-day needs.
Key Responsibilities:
- Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff)
- Draft, send, and organize emails for business and personal correspondence
- Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries
- Help manage calendars, appointments, and reminders for work and personal commitments
- Assist with organizing files, receipts, and documentation (physical and digital)
- Support ongoing business projects with basic research, follow-ups, or task tracking
- Help with scheduling vendors, service providers, or contractors as needed
- Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel)
- Maintain clear communication and ensure follow-through on tasks and priorities
- Oversee general office operations, including supply inventory and workspace organization
- Answer phones, greet visitors (if in-person), and handle inquiries
- Maintain digital and physical filing systems and ensure confidentiality of records
- Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed
- Provide administrative support to various departments, including document preparation and project coordination
- Ensure compliance with company procedures and administrative best practices
Qualifications:
- Prior administrative or assistant experience preferred but not required
- Excellent written, verbal communication and organizational skills
- Comfortable using email, calendar tools, and Microsoft Office / Google Workspace
- Ability to manage multiple tasks and prioritize independently
- Discretion and trustworthiness are essential
- Attention to detail
- Valid driver's license and reliable transportation