Summary The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers, and staff. Responsibilities Job Summary: The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers, and staff. The CAO organization comprises more than 650 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, childcare, food and vending, procurement, logistics and administrative counsel. This position is located in the Finance Immediate Office, Office of Finance, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House). The Office of Finance provides financial management services to Leadership, Members, Committees, Officers, and offices of the House. The Finance Immediate Office administers services related to financial operations, stakeholder and customer engagement, policy and planning, and administrative services in support of the Office of Finance staff and its operations. This position serves as the Office and Resource Manager. Key responsibilities include providing executive support to the Chief Financial Officer (CFO), Deputy Chief Financial Officer, and Finance Team; managing, organizing, and coordinating daily office operations/activities; ensuring procedures and resources are in place to facilitate organizational effectiveness and efficiency; and providing personnel administration, reporting, and customer service. Position serves as Finance's primary contact for budget and procurement activities within the CAO; executing and acting as an adviser on resource management activities including the development, analysis, and execution of Finance personnel and program/operational budgets; development, analysis, and execution/tracking of organizational procurement plans; and oversight of Finance's payment processes. The position does not have day-to-day supervisory/managerial responsibilities. Primary Duties/Responsibilities: · Coordinates with and keeps management informed of all relevant workplace issues and initiatives, specific work activities, and policy, procedural, and process initiatives or changes. · Coordinates the full employee orientation cycle for on-boarding and off-boarding employees, including interns, with functional departments including, but not limited to, payroll, benefits, space, equipment, and training employees on office policies and procedures. · Maintains training plans for Finance Leadership staff. · Coordinates the formulation and documentation of Finance business unit and/or directorate budget(s). Provides advice and assistance to management in the preparation of their annual budget requests; examines budget estimates and proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives. · Manages, monitors and reports on execution of annual budgets, maintaining actual operating figures for comparison with projected and historical budget data. · Examines, analyzes, and seeks new ways to improve financial management efficiency, allocating and organizing resources effectively based on future requirements. · Coordinates modifications to the budget in accordance with CAO budget process and performs budget execution analysis in support of the CAO quarterly budget variance process. · Manages annual procurement planning process, including procurement plan development and monitoring of directorate-level execution against the plan. Keeps management informed of procurement plan issues, deviations, and overall status. · Monitors and maintains equipment and office supply inventory; manages procurement of equipment, office supplies, and other goods and services. Facilitate requests related to furniture, hardware, and software. Oversees Finance asset inventory for compliance with CAO asset management processes. · Creates requisitions for purchase orders. Prepare vouchers for vendors and employee reimbursements, as needed. · Assists in the review, analysis, validation, and reconciliation of financial data and reports related to purchase orders, payroll, equipment, consolidated billings for office supplies, and other expenses. Administers purchase card for office purchases and prepares monthly reconciliation for review and approval. · Monitors and tracks status of reports and projects delegated to, or assigned by, senior Finance management. Coordinates and ensures timely completion of input/data for the CAO Semi-Annual Report. · Develops and maintains policies and procedures and a system of internal controls that ensures House resources are adequately safeguarded; recommends best practices and process improvements as needed. · Oversees Finance's payment processes to ensure compliance with CAO policies and procedures on prompt invoice payment and problem resolution, processing of open receivers and unliquidated obligation, and resolution of potential duplicate payments. · Performs other official duties and projects as assigned. Requirements Conditions of Employment Qualifications Qualifications: Experience and/or Education Requirements: · Bachelor's degree in discipline related to position or 5 years of equivalent professional work experience required. · A minimum of 2 years budgetary and/or financial management experience preferred. · Knowledge of and experience working in the legislative environment, U.S. House of Representatives, and the operations thereof preferred. Knowledge, Skill, and Ability (KSA) and Competency Requirements: · Knowledge of and ability to apply federal appropriations law and federal acquisition regulations (FAR) or equivalent. · Knowledge of and ability to use various automated office and financial systems and software programs, including electronic spreadsheets, database management, and graphics software (preferably Microsoft Office suite). · Knowledge of planning processes (including strategic planning), project management, budget formulation, accounting/program and personnel budgeting, procurement, and procurement systems. · Knowledge of House budget rules and regulations. · Knowledge of financial management principles and objectives. · Ability to develop and formulate budget estimates and justification statements, perform in- depth analyses of budget requests, and write narratives supporting funding requests. · Ability to present and defend budget proposals to Finance leadership and stakeholders. · Ability to analyze problems, evaluate viewpoints and proposals, and recommend appropriate solutions/changes. · Ability to establish and maintain administrative, quality control, and measurement criteria and processes. · Ability to establish effective working relationships with senior staff and other high-ranking officials. · Ability to manage deadline pressures and multiple analytically challenging assignments simultaneously in a fast-paced work environment. · Ability to handle sensitive and confidential matters, both personnel and operational, with tact and discretion. · Ability to work with automated office and financial systems and other software programs (e.g., PeopleSoft System) and operate office equipment. · All employees within CAO are expected to demonstrate the following general competencies: Accountability, Adaptability, Collaboration, Communication, Customer Orientation, Knowledge of Relevant Policies, Procedures, and Processes, Priority Management, and Problem Resolution. *Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only). 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