Office Coordinator

Location FL - Orlando

Job Code 12998

of openings 1

Apply Now (https://phg.tbe.taleo.net/phg04/ats/careers/v2/applyRequisition?org=AKIMEKATECH&cws=43&rid=12998)

The Alaka`ina Foundation Family of Companies (FOC) is looking for a qualified Office Coordinator to support our Corporate Offices in Orlando, Florida.

This position provides support and assistance to executives and provides support to the various departments.

DESCRIPTION OF RESPONSIBILITIES:

• Assists with routine to complex office functions

• Assist departments in all administrative tasks and projects assigned to them

• Assists in the ordering, receiving, stocking, and distribution of office supplies

• Book and arrange business travel, including flights, hotels, and rental cars. Maintain after-hours availability to support travel changes.

• Coordinate board and executive meeting preparation and follow-up, including maintaining agendas, communicating with event managers off-site, and following up on action items.

• Creating and maintaining reports in MS Excel and Word Operates office equipment, such as fax machines, copiers, and scanners

• Ensure effective use of time and productive interactions with staff and the public

• Follow administrative department processes (Travel log, Door policy, Weekly Kitchen Schedule, Expense Reimbursement, Executive and Departmental Lunches)

• Greet and escort guests in a professional, friendly, and hospitable manner and ensures they have proper directions and up-to-date door policy and procedures

• Handling office tasks, such as filing, generating reports, setting up for meetings

• Maintain an off/onsite inventory of office supplies

• Order lunches for executive meetings, and special events

• Oversee the daily operations of the office including daily activities, scheduling, and concerns

• Provide training to administrative assistants' staff on processes and procedures

• Screening phone calls and routing callers to the appropriate party

• Other duties as assigned

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

High School Diploma or GED Equivalent

REQUIRED SKILLS AND EXPERIENCE:

• Excellent communication, follow up, and interpersonal skills

• Organizational skills with attention to detail and accuracy in a fast-paced environment

• Self-starter with a willingness to learn

• Intermediate knowledge of MS Word and Excel

• Excellent decision-making skills

• Ability to multitask, a must

DESIRED SKILLS AND EXPERIENCE:

• Excellent verbal, written, and interpersonal communication skills

• Organizational skills with attention to detail and accuracy in a fast-paced environment

• Self-starter with a willingness to learn Intermediate knowledge of MS Word and Excel

• Excellent decision-making skills and ability to multitask

• Must be able to work with minimum supervision on assigned tasks Proficient in MS Office (Word, Excel, Outlook, PowerPoint) Must be able to multi-task

• Must possess strong organizational skills

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees

"EOE, including Disability/Vets" OR "Equal Opportunity Employer, including Disability/Veterans"

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kupono Government Services, and Kapili Services, Po`okela Solutions, Kikaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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