The Office Manager plays a key role in supporting the staff and senior management needs and concerns as well as maintaining the facility. They are responsible for maintaining an organized workable environment and developing business relationship with the building managers and outside sales vendors. The Office Manager must communicate effectively and diligently with senior management as well as reporting concerns to building engineers. The Office Manager must develop and implement a cohesive and effective working environment and set business standards in place.
- You will support the office building of 120 employees.
- Maintain the schedule and physical appearance of the office
- Manage the office billing, collaborating with Finance department
- Maintain updated floor plan, reconfigurations and internal moves
- Coordinate fire drills and practice facility policy and procedures
- Coordinate office maintenance/repairs/electrician walkthroughs
- Order supplies and purchase office equipment
- Actively participate in managing Social Committee events to help foster a relaxed, fun and charitable culture
- Establish business relationships with outside vendors
- Demonstrate flexibility at all times in using personal judgment and adaptability-approaching work-related concerns
- Maintain a positive outlook with employees and visitors
- Ensure new employees and visitors are setup with building ID cards and work with HR to on-board employees
- Provide administrative support to senior leader including expense reports, organizational charts, presentations, and ad hoc requests as needed
- • Report to Managing Director costs for maintenance issues and cost comparison for vendor usage
- Head the local Business Continuity team including updating procedures, participate in global calls and utilize the communications tools to send emergency notifications to local staff (building closures, inclement weather, etc.)
- Assist in coordination of office Wellness program including implementing new initiatives
Qualifications
About You:
- You have 2-5 years of experience, preferably in comparable office size.
- Excellent written, verbal and interpersonal communication skills
- Ability to be flexible and multi-task and prioritize effectively with shifting priorities and timeframes
- Proven judgement and decision-making skills
- Demonstrated ability to maintain professional standards
- Great sense of responsiveness to the needs of the business
- Ability to work independently
- You bring a high level of energy, creativity and independent thinking.
- Team player with the ability to gain the confidence and cooperation of peers
- Proficient in Microsoft Office, use of inter- and intranet, teleconferencing, WebEx technology, etc.
- Key Competencies:
o Technical knowledge and commercial acumen
o Quality and risk control
o Client service
o Teamwork
NOTE: This role would require you to be on-site.