Operations Support Intern
Who We Are:
TransPerfect was founded with a mission to help the world's businesses navigate the global marketplace. Today, we have grown to be an industry leader organization by helping clients globalize their business no matter what service they might need. TransPerfect provides a full array of language and business support services, including translation, multicultural marketing, website globalization, legal support, and any kind of technology solution.
What You Will Be Doing:
Job Summary:
We are seeking a highly organized and detail-oriented Operations Support Intern to join our dynamic team. This role is integral in ensuring seamless day-to-day operations, Supplier Management, Logistics coordination, and Financial Tracking. The ideal candidate will possess strong analytical skills, excellent organizational abilities, and a proactive approach to problem-solving.
Key Responsibilities:
- Support daily operational tasks for the Ops team, including Supplier Management, Logistics coordination, and shipping label creation.
- Audit cost allocations for FedEx and UPS invoices (up to $25K/week), verifying cost allocations and maintaining accurate billing records.
- Participate in team meetings, offering insights for process optimization and taking detailed notes.
- Update and maintain weekly invoice trackers for all shipping accounts to streamline the billing cycle.
- Organize and maintain department files (digital and physical), ensuring easy retrieval and proper record-keeping.
- Assist the COO’s office with contract management, ensuring proper signage, scanning, and digital filing of agreements.
- Assist in implementing cost-analysis frameworks for global AI projects, integrating logistics expenses to improve financial transparency.
- Upload and organize invoices in SharePoint, ensuring proper documentation and accessibility for all AI jobs.
- Support cross-departmental projects as needed, providing operational and administrative assistance.
- Manage Concur account setup for employee expense reporting, ensuring efficient financial tracking and reimbursement processes.
- Provide general operational support to other teams, including ad-hoc administrative and analytical tasks.
Who We Are Looking For:
Qualifications & Skills:
- Currently pursuing or recently completed a Bachelor’s degree in Business Administration, Finance, Logistics, or a related field.
- Strong analytical skills with interest in cost auditing and financial record-keeping.
- Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
- Familiarity with Concur expense management systems is a plus.
- Strong organizational and multitasking abilities, with a keen eye for detail.
- Excellent communication and interpersonal skills.
- Ability to work independently while effectively collaborating with cross-functional teams.
- Problem-solving mindset with a proactive approach to improving processes.
Why TransPerfect:
For more than 30 years, TransPerfect has honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients. We also offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other TransPerks. You even get your birthday off because let's face it, we're stoked that you were born. TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com.