OPS SENIOR CLERK - 41901968
Date: Jun 4, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 854321
Agency: Office of the Attorney General
Working Title: OPS SENIOR CLERK - 41901968
Pay Plan: Temp
Position Number: 41901968
Salary: $15.00 Hourly
Posting Closing Date: 06/11/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Position Summary: This position is in the Office of the Attorney General within the Consumer Protection Division in Tampa, Florida. This is an OPS (temporary) position that can be full-time or part-time (20 or more hours per week), for an initial period of 6 months. The position may be extended at 6-month intervals dependent on agency needs, and the employee's performance. This position is to assist our staff with clearing out our file room by preparing documents for scanning, preparing shipments of boxes, and/or uploading scanned documents into our document management system OnBase.
Pay:$15.00 hourly
Qualifications:
Two years of secretarial or clerical work experience; OR A high school diploma or its equivalent.
Preference will be given to applicants with good spelling and grammar skills and an excellent ability to follow detailed instructions as demonstrated by your application documents. Preference will also be given to applicants available to work full-time.
The Work You Will Do: The responsibilities of this position include, but are not limited to the following:
This position's primary duties are limited to preparing the closed case files for scanning to the archives. This process involves:
Removing all staples, paper clips, tabs, etc. from the case documents
Taping smaller papers (example: post it notes, index cards, receipts) onto a sheet of blank letter-size paper so it can be scanned
Separating documents by type according to the labels on the folders
Selecting the correct bar code for the document type
Identifying confidential information that may need to be removed and marked as non-public information
Putting the prepared documents with their corresponding barcode sheet in folders and placing the folders in boxes
Keeping records of what each box contains (using a word or excel document)
Preparing the boxes for shipment
Preparing Fed Ex shipping labels
Communicating by email with our Records Department regarding the shipments
Updating excel tracking reports
Additional duties may involve the following:
Scanning documents
Uploading documents to the agency document management system OnBase
Indexing and re-indexing documents in OnBase
Filing active case documents
Shredding documents
Keeping the file room organized
Keeping an inventory of cases stored in the file room
Other administrative assistance as needed
Candidate Profile (application) must be completed in its entirety.
Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement "See Resume" in place of entering work history.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits.
Nine paid holidays and one Personal Holiday each year.
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
Flexible Spending Accounts
Tuition waivers.
And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.
NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
The elements of the selection process may include a skill assessment exercise.
Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, Fs.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government's employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TAMPA, FL, US, 33607
Nearest Major Market:Tampa