Program Associate - Medicine-GIM Division

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Program Associate. The Program Associate works closely with the NYU Addiction Medicine Fellowship Directors and NYU Langone School of Medicine Administrators to facilitate administrative responsibilities and coordinate support efforts of the Addiction Fellowship Program. Additionally, the Program Associate assists in coordination of Bellevue Hospitals Primary Care Addiction Medicine Clinic.

Job Responsibilities:

Job Responsibilities:

1. Fellowship Program and Project Logistics
   1. Meetings
      1. Assists with project and event planning implementation
      2. Manages logistics and contribute to content of fellowship meetings, conferences, and other project-related events
   2. Reports
      1. Facilitates program reports and proposal submissions for HRSA and ACGME
      2. Receives, classifies, reconciles and consolidates fellowship-related data for reports
      3. Prepares fellowship-related reports by verifying, interpreting and analyzing readily available information
   3. Budget
      1. Keeps track of budget and ensure adherence to program requirements
      2. Assists in the preparation of the department's budget report
      3. Coordinates petty cash and vendor payments
      4. Facilitates reimbursement for fellowship-related expenditures
2. Supporting the Fellows & Curriculum Development
   1. Coordinates applicant interviews and assists in the credentialing and HR onboarding process
   2. Reviews and provides summary of fellows' monthly journal entries for the Program Director
   3. Assists in coordination of the twice-yearly OSCE activities
   4. Assigns and enforces monthly rotation evaluations for faculty supervisors, other clinical staff, and fellows
   5. Assigns and enforces completion of other evaluations (e.g. ACGME)
   6. Schedules the Fellowship Advisory Committee meetings and ensures