What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity leverages specialized skills and experience to provide administrative support typically to officers and managers. Administrative functions will include maintaining calendars and inbox, scheduling meetings, making travel arrangements, handling correspondence, filing, and performing other duties to support the officer and department as needed. Utilizes Outlook, Word, Excel, PowerPoint, and various HNTB software applications to perform tasks.
This position will support 2 c-suite executives. Time will be split between 2 executives and the Office Administration Supervisor.
What You'll Do:
Maintains multiple calendars and schedules appointments. Coordinates and schedules meetings and prepares meeting agendas. Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries.
Screens incoming calls, emails, letters and visitors. Answers routine questions and provides information on behalf of the manager. Sorts and distributes incoming mail and prepares outgoing mail. Routes or answers routine correspondence not requiring manager's attention.
Communicates management's instructions or desires to various individuals and/or departments and initiates follow-up action. Furnishes and obtains information from other executives or outside representatives as requested.
Prepares reports, gathering and summarizing a variety of data from multiple sources. Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets.
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items.
May transcribe dictation, often covering subjects of a technical and/or confidential nature.
Performs other duties as assigned.
What You'll Need:
High School Diploma/GED or equivalent
4 years related administrative experience
What We Prefer:
A minimum of 6 years experience working with c-suite executives
Ability to maintain confidentiality
Good communication skills
Time management and organizational skills
Ability to balance multiple tasks and changing priorities
Attention to detail
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#JS #Administration
.Locations:
Arlington, VA (Alexandria)
. . . . . . . . . . . . . . . . .NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Administration Group
ReqID: R-26164