Description
Our client is seeking a detail-oriented and proactive Senior Administrative Assistant to provide high-level support to our leadership and teams. This role is ideal for experienced administrative professionals who thrive in fast-paced environments and excel at supporting executives or department leads with complex schedules, correspondence, and project coordination.
Key Responsibilities
Coordinate schedules, prioritize appointments, and manage calendars for executives or senior leadership.
Arrange meetings, conference calls, and travel, ensuring all logistics are handled efficiently.
Prepare briefing materials for meetings or presentations, as needed.
Draft, proofread, and format correspondence, reports, and presentations.
Manage document distribution, ensuring stakeholders receive accurate and timely information.
Assist with administrative tasks related to organizational projects, including planning, tracking progress, and compiling deliverables.
Collaborate with cross-functional teams to ensure deadlines are met.
Maintain office supplies inventory, keep communal areas organized, and support office operation needs.
Coordinate with IT and facilities teams as needed for office functionality improvements.
Update databases, generate reports, and maintain project-specific files.
Compile and analyze administrative data to support decision-making.
Communicate professionally with clients, vendors, or partners on behalf of executives or the company.
Handle inquiries and escalate issues as appropriate.
Requirements
3-5 years of experience in administrative roles, with at least 1-2 years supporting senior leadership or executives.
Bachelor's degree in Business Administration, Communications, or a related field preferred, but equivalent work experience will be considered.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Knowledge of administrative tools and scheduling software; familiarity with project management tools is a plus (e.g., Asana, Trello, Salesforce).
Excellent verbal and written communication skills.
Strong organizational skills, attention to detail, and time management abilities.
Ability to handle sensitive information with discretion.
A proactive approach to identifying and resolving issues independently.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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