STAFF ASSISTANT - 67042260
Date: Jun 3, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 854379
Agency: Agency for Persons with Disabilities
Working Title: STAFF ASSISTANT - 67042260
Pay Plan: Career Service
Position Number: 67042260
Salary: $1,298.46 - $1,428.31 Biweekly
Posting Closing Date: 06/18/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
AGENCY FOR PERSONS WITH DISABILITIES
POSITION: STAFF ASSISTANT - QUALITY MANAGEMENT & TRAINING
POSITION'S LOCATION: Tacachale - Gainesville, FL
POSITION NUMBER: 67042260
OPEN COMPETITIVE OPPORTUNITY
CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.
This posting may close prior to closing date.
Working for the State of Floridais more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances available at state rates
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Career advancement opportunities
Tuition waiver for state college/university courses
Training opportunities
For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com
The Agency for Persons with Disabilities (APD) works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and support for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency. www.apdcares.org
Join APD's TACACHALE and be part of the team that MAKES A DIFFERENCE - NOT JUST A LIVING, impacting the lives of developmentally disabled adults!
SALARY RANGE
$33,760.00 - $37,136.00 $1,298.46 - $1,428.31 Biweekly
The hiring salary may exceed the maximum posted salary.
SPECIFIC DUTIES AND RESPONSIBILITIES
Provides administrative support to the Quality Management & Training (QMT) department. This position requires independent work and decision making in preparing correspondence and reports for supervisor's signature, dispersing incoming information to facility/department staff and independently initiating special projects.
Operates computer, printer, copier and fax machine. Responsible for entering and retrieving data from electronic files for compilation of reports and/or information requested to include but not limited to entering employee training data, tracking reports.
Independently prepares memorandums, letters, forms and other documents in response to incoming mail, phone calls, assignments and special projects; ensures they are completed timely and accurately. Reviews all documents for the Operations Management Consultant I's (OMC I) signatures prior to the OMC I's review for accuracy and compliance with internal operating procedures and protocols.
Establishes and maintains all records, files, correspondence and reports. Develops systems for retrieving data from files. Researches, collects and prepares reports to be used by the QMT staff. Assist with assignments from Administration and tracks assignments and reports through completion and resolution of the request to ensure timely submission.
Coordinates and/or oversees personnel activities for the Department as designated by the OMC I, including but not limited to scheduling/tracking of new employee training, compiling training folders and other class materials, processing Human Resources duties.
Schedules training for all employees and staff and maintains the Training Calendar. Receives visitors and screens incoming calls and answers inquiries of moderate complexity. Takes and delivers messages to staff.
Other related duties as assigned.
POSITION REQUIREMENTS
Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times.
This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035.
This position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Knowledge of computer software, i.e., Microsoft Word, Excel, SharePoint, Power Point, Outlook, Internet.
Knowledge of filing systems.
Knowledge of typing memorandums and various reports.
Knowledge of developing and implementing tracking systems.
Ability to:
Ability to maintain efficient and organized filing and tracking systems.
Ability to type efficiently.
Ability to interact with all customers in a professional manner.
Ability to work as part of a team
ADDITIONAL INFORMATION
PROFILE COMPLETION
Applicants must complete all fields in the Candidate Profile, including their work history with the month and year.
Responses to Qualifying Questions must be verifiable in the Candidate Profile, and "see resume" will not be considered an acceptable response.
Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.
All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.
Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
RETIREE NOTICE
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
DIRECT DEPOSIT PROGRAM
As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.
Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.
APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).
SPECIAL REQUIREMENTS
You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
DRUG FREE WORKPLACE
THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE. ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
GAINESVILLE, FL, US, 32609
Nearest Major Market:Gainesville