ABOUT OATH:
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution, which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that offers training, continuing education, research, and support services for administrative law judges and hearing officers.
JOB DESCRIPTION:
The Office of Administrative Trials & Hearings is seeking to hire a Timekeeper to provide direct administrative support to the Timekeeping Services Unit within the agency’s Human Resources Department for an agency of approximately 800 employees. Under the direction of the Director of Payroll/Timekeeping, the candidate will serve as a Timekeeper responsible for processing and maintaining time and attendance records in the City Time system. This role requires attention to detail, the ability to handle time-sensitive activities, proficient computer and data entry skills, and excellent communication skills. The position collaborates with Payroll staff to ensure accurate and timely employee payments. Typical duties include:
- Assist with all Timekeeping functions and inquiries
- Perform City Time entries, including approver and schedule changes, OT approvals, second-level approvals, and manual entries
- Monitor agency weekly timesheets for completeness
- Adjust and re-approve weekly timesheets
- Track time usage and accruals for staff
- Process manual leave adjustments and online event entries in City Time
- Handle sick leave, blood donations, FMLA requests, jury duty actions, and absence reports
- Provide orientation for new hires and promoted employees
- Assist with employee enrollment and re-enrollment into City Time
- Maintain employee timekeeping records and confidential information
- Generate reports from City Time and CHRMS
- Review and process transfer employee records (DP2001)
- Perform special projects as assigned
Special Note:
Only candidates currently serving as a permanent Principal Administrative Associate in a NYC agency or those reachable on the NYC civil service list should apply.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
MINIMUM QUALIFICATIONS:
1. A bachelor’s degree and three years of full-time clerical/administrative experience, including one year in a supervisory or administrative capacity; or
2. An associate degree or 60 college credits and four years of similar experience, including supervisory experience; or
3. A high school diploma or equivalent and five years of similar experience, including supervisory experience; or
4. Equivalent education and experience, with the stipulation that all candidates have at least one year of supervisory experience. Credits above high school may substitute for experience at a rate of 30 credits for 6 months, up to 3½ years.
PREFERRED SKILLS:
- Experience with City Time, CHRMS, and Payroll Management System
- Knowledge of NYC Citywide Pay and Leave Regulations
- Strong organizational and communication skills
- Ability to thrive in a fast-paced environment
- Excellent customer service skills
- Proficiency in MS Word, Excel, PowerPoint, Outlook
- Ability to work independently and as part of a team.
Additional Information: The position is open to qualified individuals with disabilities eligible for the 55-a Program. Indicate your interest at the top of your resume and cover letter.
Benefits include potential eligibility for federal student loan forgiveness programs. Residency in NYC is generally required within 90 days of appointment, with some exceptions. The City is committed to diversity and equal opportunity employment.