Training Coordinator

Training Coordinator

The Training Coordinator works directly with the Director of Training and Development as well as Career Learning Center Instructors to ensure that our training offerings are the best in the industry. Great training only exists on top of great process and great materials. The Training Coordinator is responsible for ensuring smooth operations of existing programs and seamless integration of upcoming offerings. This position is located at our Career Learning Center in Noblesville, Indiana.

Job Responsibilities

1. Manage the calendar and sign-up/sign-in process for all upcoming offerings.
2. Ensure attendance and certification records are accurate and up to date; maintain training transcripts for company-wide employees.
3. Oversee printing, binding, and organization of course materials.
4. Keep the online collection of job aids current for field and office employees.
5. Coordinate classroom setup needs with Instructors.
6. Manage test coordination for government-mandated and third-party certifications.
7. Serve as the primary contact for lodging and meal arrangements for overnight stays.
8. Coordinate lunch deliveries for specific class days.
9. Advertise upcoming courses and events to branches, ownership groups, and external audiences; assist the Director with advertising creation.
10. Assist in creating training videos and photography with the Director and Instructors.
11. Support the creation, execution, and tracking of safety training and relevant government documentation.
12. Assist with equipment and tool purchases for labs and new employees.
13. Purchase supplies as needed and track expenses regularly.
14. Support external presentations and working group meetings as needed.

Qualifications/Requirements

1. 0-4 years of relevant experience in training coordination, learning, or administrative roles.
2. Excellent written communication skills and interest in copy-editing.
3. Strong time management skills for self and team members.
4. Proficiency with Microsoft Word or Google Docs and cloud storage services like OneDrive or Google Drive.
5. Basic proficiency with Microsoft Excel, including building simple spreadsheets.
6. Familiarity with Zoom and Microsoft Teams; desire to become an expert.
7. Comfort with navigating AV equipment and hardware.
8. Strong attention to detail and organizational skills for physical and electronic documents.
9. Process-oriented mindset with a proactive approach to record-keeping and process development.
10. Ability to work independently within a small team environment.
11. Willingness to assist with physical organization and maintenance of the training center as needed.